Undergraduate Coordinator/Chair Assistant

Undergraduate Coordinator/Chair Assistant Full-time Work Format: Fully On-Site Harvard Job Function: General Administration Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 055 Department: Sciences - Astronomy FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Reporting to the Executive Director with work delegated by the Chair of Astronomy and the Faculty member who oversees undergraduate affairs, the Undergraduate Coordinator/Chair Assistant serves as the primary administrative point of contact for all undergraduate students and supports academic and student programs for the administrative grouping. The Undergraduate Coordinator/Chair Assistant will be the direct liaison to the Registrar’s Office, Office of Undergraduate Studies, Advising Office, and House Deans to help resolve student issues. They may also address, plan and apply for funds to help support events in the Department. Additionally, this position also works to support the Chair to offer administrative support for all faculty-related matters. Job-Specific Responsibilities: Serves as the primary administrative point of contact for students in a department or administrative grouping. May perform some or all of the below duties: Undergraduate Coordinator Advise students and faculty on academic requirements, policies, fellowship deadlines and degree applications and timelines. Report significant academic changes to the Chair, DUS, Executive Director and the Registrar’s Office. Provide period reports to the Executive Director and other FAS administrative offices Independently and proactively develops working relationships with internal and external constituents to facilitate administrative grouping business and problem solving (Financial Office, Registrar’s Office, OUE, etc.) Work closely with the Directors of Undergraduate Studies, oversees/develops student programs and monitors student progress toward degree requirements Prepare reports as requested by Registrar Office and funding proposals relating to professional development. May collaborate with faculty and staff on student engagement efforts (University fairs, welcome dinners for students, etc.) Chair Assistant Provide general administrative support to the Chair Tracks and maintains departmental faculty records Supports departmental committees As needed, provides day-to-day support to the department such as ordering supplies, submitting expenses, sorting mail, and providing front-desk assistance to visitors Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events. Supports the Chair and/or other department leaders on department/program-wide initiatives by scheduling meetings or events, or helping with logistics. Drafts and