NMSi Administrative Assistant

Job Description: The Administrative Assistant provides comprehensive administrative, operational, and organizational support to leaders, teams, and business organizations of varying sizes. This role serves as a key partner in enabling organizational effectiveness by managing day-to-day administrative activities, coordinating events and communications, and supporting business operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism, discretion, and customer focus.

Provide administrative support to managers, leaders, and teams by coordinating daily activities and business operations. Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts. Coordinate domestic and international travel arrangements, including expense reporting and reimbursement processes. Organize and maintain conference rooms and meeting logistics, including virtual and onsite meetings. Plan, coordinate, and execute team events, offsites, employee engagement activities, and organization-wide meetings. Prepare, edit, and distribute business communications, including emails, reports, presentations, meeting materials, and correspondence. Screen and manage incoming communications, directing inquiries to the appropriate individuals when necessary. Generate reports, presentations, and other business documentation using Microsoft 365 applications. Manage office operations, filing systems, records, and administrative processes. Monitor and maintain office supply inventory, coordinate purchases, and ensure resources are available to support business needs. Support budgeting and expense tracking activities in partnership with business leaders and finance teams. Represent the organization in site-wide and global administrative initiatives and projects. Collaborate with administrative and operational teams to support planning, communication, and organizational effectiveness. Maintain confidentiality and exercise sound judgment when handling sensitive business information.   Behavioral Competencies Successful candidates will demonstrate: Strong organizational and time-management skills with the ability to effectively prioritize competing demands. Exceptional attention to detail and commitment to accuracy. Strong verbal and written communication skills. Sound judgment and discretion when handling confidential and sensitive information. Ability to work independently while remaining highly collaborative in a team-oriented environment. A proactive, self-directed approach with a strong sense of ownership and accountability. Strong problem-solving and critical-thinking skills with the ability to anticipate needs and identify solutions. Adaptability and flexibility in a fast-paced, changing business environment. Customer-service orientation with a focus on delivering high-quality support and building positive relationships. Ability to assess the urgency and importance of requests, communications, and business priorities and take appropriate action. Professional presence and the ability to interact confidently with employees, managers, executives, customers, and external partners. Strong interpersonal skills with the ability to influence, collaborate, and build effective working relationships across all levels of the organization.

Minimum Qualifications Minimum of  3 years of experience as an Administrative Assistant, Executive Assistant, or in a related administrative support role. Proficiency with Microsoft 365 applications, including: Outlook Teams Excel PowerPoint SharePoint Online   Preferred Qualifications Bachelor's degree in Business Administration or a related field. Experience supporting managers, leadership teams, or technical organizations in manufacturing, engineering, operations, technology, or similar environments. Experience