Analyst Admin Sec

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com . As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Professional All Job Posting Locations: São Paulo, Brazil Job Description: At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/ Executive Assistant Location: Sao Paulo, Brazil (Hybrid) Full time job Purpose of the Role The Executive Assistant provides high‑level administrative, coordination, and operational support to Leaders and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making.

Strategic Executive Partnership Act as a trusted thought partner to the leaders, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities. Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating. Provide stability, clarity, and momentum in complex, fast‑moving environments. Executive Time, Calendar & Cadence Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility. Serve as an effective gatekeeper for scheduling and access. Proactively optimize calendars to protect focus time and align time investment with enterprise priorities. Senior‑Level Meetings & Coordination Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders. Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials. Partner with leaders and other EAs / Coordinators to align agendas and sequencing. Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum. Administrative, Office & Operational Support Coordinate internal and external communications and initiatives on behalf of the leadership. Oversee office operations, including supplies, services, purchasing, and vendor coordination. Maintain efficient administrative processes and provide backup support across the administrative team as needed. Project, Program & Enterprise Support Support leadership initiatives and special projects based on priorities and capacity. Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes. Independently manage or