Executive Assistant (Marketing Org)

POS-33349

HubSpot’s Marketing organization is responsible for building the brand, creating demand, deepening customer connection, and helping millions of businesses grow better. We’re looking for an Executive Assistant to join our Marketing team who is passionate about providing world-class support to senior leaders and enabling a high-performing, connected organization.

This role will provide high-touch, proactive support to 3–4+ Marketing Vice Presidents, helping them operate effectively across a dynamic, highly cross-functional organization. The Executive Assistant will report to the Chief of Staff to the CMO and work closely with two other Executive Assistants on the Marketing team to provide coordinated coverage, share best practices, and deliver a seamless executive-support experience.

Success in this role requires exceptional prioritization, time management, and judgment. This person will expertly manage a complex portfolio of executive calendars, constantly assessing competing requests, anticipating conflicts, and making thoughtful tradeoffs to protect leaders’ focus and ensure their time is aligned to the highest-impact business priorities. The ideal candidate is proactive, highly organized, and resourceful, with a demonstrated ability to stay ahead of shifting priorities, operate calmly under pressure, and create leverage for senior leaders in a fast-paced environment.

• Manage complex, high-volume calendars, travel, and incoming and outgoing meeting requests for 3–4+ Marketing Vice Presidents. Proactively prioritize requests, resolve scheduling conflicts, protect executive focus time, and ensure leaders are prepared for their highest-impact internal and external engagements.

• Partner closely with the Chief of Staff to the CMO and two Marketing Executive Assistants to coordinate executive coverage, align on team priorities, share best practices, and ensure continuity during absences or high-volume periods.

• Partner with the EA’s in planning and executing All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites. This may include agenda ownership, logistics coordination, speaker management, content collection, and run-of-show support.

• Process expense reports, open and manage purchase orders, and support other administrative workflows with accuracy and timeliness.

• Handle sensitive information, executive communications, and high-priority requests with appropriate discretion, professionalism, and sound judgment.

• Identify opportunities to improve administrative processes, team communications, meeting rhythms, and operating practices across the Marketing organization.

• Serve as a trusted representative of Marketing leadership, creating a thoughtful and seamless experience for employees, customers, partners, and external contacts.

• Must have at least 3+ years of experience as an Executive Assistant, senior administrative support, or equivalent coordination experience, including direct support for VP, SVP, or C-suite-level leaders in a fast-paced, high-growth, or otherwise complex organization.

• Ideally based in the Boston area; East Coast-based candidates will also be considered, with the ability to travel to the office for key leadership meetings, on-sites, and events.

• Experience supporting multiple senior leaders simultaneously—ideally a portfolio of 3–4+ VP-level executives—while managing multiple time zones, competing priorities, complex calendars, travel, and high-stakes meetings with accuracy, discretion, and independent judgment.

• Demonstrated success managing complex, high-volume calendars, frequent travel, executive meeting preparation, and competing stakeholder needs.

• Ability to act as a trusted