Accounts Payable Specialist

Accounts Payable Specialist Part Time: 2/3 Days a week

Fractile was founded in 2022 on the bet that, eventually, the world’s most capable AI systems would be limited in their impact by the time taken to produce useful outputs. We bet everything on the logical conclusion: that the only way to truly unlock this latent value, to make speed viable at scale, was to radically re-invent the hardware that we run our frontier AI models on. Ever since, we have been building chips and systems that tackle this problem: how to efficiently generate output at thousands of tokens per second, while handling the complexity and capacity challenges of operating large models at very long contexts.

The Accounts Payable Specialist will take full ownership of the purchase-to-pay cycle and bank reconciliations across the group's UK, US and Taiwan entities. This is a hands-on transactional finance position with clear, well-defined responsibilities and a high standard of accuracy attached to them.

The work is currently performed partly by an outsourced provider and partly by the Financial Controller. The first objective for the successful candidate is a clean and controlled transition of these processes in-house. Thereafter, the role holder will run the purchase ledger, payment runs and reconciliations independently, escalating exceptions and judgement calls to the Financial Controller.

We are a growing business and our finance systems are developing alongside it. We are currently migrating from Xero to NetSuite OneWorld, and the role holder will be closely involved in embedding the new accounts payable processes that follow from it.

Purchase ledger

• Processing supplier invoices across multiple entities (UK, US, Taiwan) and currencies (GBP, USD,TWD, EUR)

• Matching invoices to purchase orders and goods receipts, and resolving exceptions promptly

• Accurate coding of invoices to the correct entity, cost centre and general ledger account

• Managing the accounts payable inbox and acting as the principal day-to-day contact for suppliers

• Performing supplier statement reconciliations on a regular cycle to identify missing credits, duplicates and misapplied payments

Payment runs

• Preparing the weekly/fortnightly payment run, including the proposal, supporting documentation and a complete file for approval

• Processing foreign currency payments to international suppliers

• Ensuring approval workflows and payment controls are applied consistently

• Posting and allocating payments accurately and on a timely basis

Banking and reconciliations

• Preparing bank reconciliations across multiple accounts and currencies on a daily and weekly basis

• Investigating and clearing reconciling items within the period in which they arise

• Supporting month-end close with complete and reconciled accounts payable and bank positions

Expenses and cards

• Administering the company card and expense platform (Payhawk), including user set-up, policy compliance and receipt management

• Reviewing employee expense claims against company policy and the coding of the transaction

• Ensuring the expense platform reconciles and posts correctly to the ledger

Controls and process

• Identifying duplicate invoices, pricing discrepancies and potential overpayments prior to payment

• Maintaining clear documentation of accounts payable and reconciliation procedures

• Providing accounts payable and bank documentation to support the annual audit