Talent Acquisition Executive Coordinator

Summary Guardian is seeking a Talent Acquisition Executive Coordinator to join our Talent Acquisition Operations team, with a dedicated focus on supporting executive-level recruiting. In this role, you will serve as a trusted operational partner to recruiters, hiring leaders, executive assistants, search firms, and candidates, coordinating complex interview logistics and recruiting workflows from scheduling through onboarding. You will help deliver a seamless, polished, and high-touch experience while navigating sensitive information, competing priorities, and real-time schedule changes with professionalism and discretion. You will have the opportunity to make a meaningful impact on executive hiring while partnering with a collaborative Talent Acquisition team focused on operational excellence, innovation, and delivering top talent to the organization. This role is ideal for a highly organized, proactive professional who thrives on precision, partnership, and creating an exceptional experience for executive candidates and stakeholders.   You are A polished, highly organized self-starter who is proactive, accountable, and committed to strong follow-through.  Confident interacting directly with senior leaders, executive-level candidates, and their support teams.  A service-oriented individual who can manage competing priorities, confidential matters, and last-minute changes with a calm and level-headed approach. A collaborative and approachable team player who asks thoughtful questions, anticipates needs, and follows through on commitments.  Passionate about delivering a concierge-level experience for candidates, hiring leaders, and business partners throughout the recruiting process. You have Required Qualifications: Exceptional attention to detail and the ability to manage multiple priorities with accuracy, urgency, and professionalism.  A demonstrated commitment to delivering an exceptional candidate and hiring leader experience. Strong written and verbal communication skills, with the ability to tailor communications for executive audiences.  Experience coordinating complex schedules, travel, expenses, and administrative workflows. Experience in executive support, senior administrative support, or a similar role supporting senior leaders and complex business operations. Proficiency with Microsoft Outlook, Teams, Word, and Excel Preferred Qualifications: Experience in recruiting coordination, Talent Acquisition, HR, onboarding or a related operations role preferred. Familiarity with recruiting or HR systems, including Workday, LinkedIn, or other recruiting tools You will Coordinate complex virtual and onsite interviews for executive-level candidates, including calendars, room logistics, technology, communications, and real-time schedule changes.  Prepare and maintain polished interview agendas, candidate materials, and stakeholder communications.  Serve as a primary point of contact for executive candidates, providing responsive, professional, and high-touch support throughout the recruiting and onboarding journey.  Arrange candidate travel and support expense reimbursement and other interview-related administrative workflows.  Build strong working relationships with executive recruiters, hiring leaders, executive assistants, HR partners, and search firms to ensure seamless coordination and an exceptional candidate experience. Review offer letters and support pre-employment activities, including background checks, hiring documentation, onboarding coordination, and new-hire readiness.  Create and maintain executive-level requisitions, candidate records, recruiting documentation, and reporting in Workday and related talent acquisition systems.  Handle confidential candidate and business information with sound judgment and discretion.  Anticipate needs, resolve scheduling or logistical issues quickly, and maintain composure when priorities shift or last-minute changes arise.