Manager Facility - Technical

Job Title Manager Facility - Technical Job Description Summary Job Description Position : Facility Manager – Technical Role : Facility Operations Site -   Client site - IND - Ahmedabad - Arvind - GCC Major Responsibilities: To achieve the timely and efficient delivery of C&W - PMSI to Arvind - GCC , in support of their business needs in accordance with the service levels and Key Performance Indicators. Technical SPOC for Arvind - GCC site on behalf of Cushman Wakefield. Recommend and support C&W Cluster Manager/Ops Head for HDFC Account on Site’s Critical Operations and deliverables. Deliver high quality, prompt and courteous Services in support of customers’ business needs. To liaise with the Arvind’s SPOC regarding matters on delegated levels of authority.   Facilities Operation Manage/Supervise and monitor the functions of Arvind - GCC , facilities including HVAC, Fire Safety, EHS, Power System, Soft Services, BMS , CCTV, FAPA System and any other activity as instructed by Arvind’s SPOC under purview of Contract. Monitor the process of reporting and follow up of requests & complaints from Arvind’s staff stationed at the building to Arvind’s SPOC. Ensure all Documentation, Site Compliance / checklists pertaining to Daily/Weekly /Monthly are maintained by staff. Supervise in coordination with Arvind - GCC Infra team on closures of SNAGs on weekly basis. Support Transition team in seamless HOTO of the Facility To implement and monitor a process for liaison with suppliers regarding any damage, loss found, malfunction on office assets Advise Arvind’s SPOC on additional purchase. Maintain CSAT on monthly basis. Manage and Supervise process of Technical and Soft Services is followed to ensure a safe , healthy & hygienic working environment. Initiate Daily, Weekly and Monthly Meetings with Arvind’s SPOC and take follow ups on the Minutes of the Meetings till closures. Delegate additional duties to the team as and when required by the Arvind’s SPOC Maintain Decorum, Discipline and highest level of standards at the site. Establish Suitable KPIs for the Team members and review every quarter for performance evaluation. Ensure timely submission of Invoices, Returns and relevant Documents. Assist the Cluster manager to meet client’s requirements. Incident reporting on time Systems & Procedures Adapting C&W processes and systems to meet local requirements and agreeing with Arvind’s SPOC. Implementing C&W processes and systems. Training staff on processes and systems. Health & Safety and Environmental Conduct monthly Site Risk Assessments of the site as per SOW agreed between both the parties Implement safe working systems. Ensuring Accident Log is kept up to date Reporting H&SE statistics and incidents in Monthly Report. Ensure all Audits assigned for the site are completed as per Calendar. Vendor Management To liaise with contractors, collect quotations and prepare quotation analysis. To make recommendations for approval. Manage Vendors registered with Arvind and submit report on the transactions with them to Arvind SPOC Follow up on service level and report to the client. To keep and revise the existing contracts with different vendors To liaise with vendors on contract renewal To compare, evaluate and recommend vendors  Monthly (or as required) Vendor Meetings to agree Monthly Supplier evaluation and plan for forthcoming month. Purchasing Implement and monitor the Procurement process for consumables and goods in agreement with Arvind - GCC policy and procedure. To monitor delivery from approved supplier and ensure they follow the SLAs. Cost Analysis report to be submitted with optimization on pilferages . Monthly Accounting Implement and monitor the invoice processing system for all kinds of supplies/services managed by C&W in accordance with Arvind - GCC   policy and procedures. To ensure that the FM team follow the process and invoices trackers are maintained . To control expenses according to the