Assistant Director of Operations and Development

Assistant Director of Operations and Development Full-time Work Format: Fully On-Site Harvard Job Function: General Administration Union: 00 - Non Union, Exempt or Temporary Salary Grade: 057 Department: College - Phillips Brooks House FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Reporting to the Class of 1955 Executive Director of PBHA, the Assistant Director of Operations and Development will play a critical role in developing and overseeing donor management, communications, and alumni engagement systems to support the Executive Director, Senior Development Coordinator, and student officer efforts. The position will support projects related to PBHA’s 501C3 financial systems and data analysis in consultation with the Assistant Director of Financial Strategy for PBHA. The position will create systems and structures that build institutional memory, streamline transitions of staff and student leaders, and reduce administrative workload of the Executive Director in support of PBHA’s mission with a special focus on managing PBHA operations and internal HR processes. The position will also supervise the Vehicles Coordinator and Operations Coordinator positions, fundraising and event consultants and coach events, alumni, and communications student officers, and support them in their areas of responsibility. Job-Specific Responsibilities: Core duties PBHA Development: Supports the Senior Development Coordinator and Executive Director in producing donor profiles, identifying prospects, and drafting detailed reports Manages PBHA donor wealth screening IWave system and research data relevant to respective fundraising efforts Manage PBHA donor check deposit data fidelity and thank yous. Supports fundraising campaign strategy and volunteer management through providing key data and administrative support, manage PBHA Major Gifts data and strategy, including stewardship. Manages donor dashboard and create models for fundraising goals. Support and project manage additional PBHA fundraising projects including Resource Development committee goals as well as PBHA’s Summer Urban Program auction, alumni reunions, regional events and student director coaching as assigned. PBHA Organizational Operations (finance, admin, communications): Works with the Executive Director, staff and students to identify barriers to achieving work goals and develop systems to increase efficiency and ease burden. Oversees strategic management and supervises tech support of related PBHA internal software systems Collaborates with PBHA Financial Administrator on projects to improve systems like QuickBooks. Manages PBHA hiring processes and supports the Assistant Director of Financial Strategy with Gusto payroll operations. Guides, develops and recommends communication strategies, policies and