Specialist, Accounts Payable

This is a hybrid position requiring the team member to be onsite a minimum of 3 days per week. No relocation is provided for this opportunity.   At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?   There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families. We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts. Role Overview

To support ongoing business growth and future market expansion, West Pharmaceutical Services has developed a transformation strategy focused on standardizing, simplifying, and centralizing global business operations.   The successful candidate will be part of a shared service team and will be responsible for supporting all aspects of the accounts payable process, ensuring timely and accurate processing of invoices, payments, and T&E. This position plays a key role in maintaining strong supplier relationships, resolving account queries, and driving process efficiencies to support smooth financial operations and continuous improvement initiatives within the AP function.   The ideal candidate will be highly organized, detail-oriented, and able to work efficiently and independently in a fast-paced environment while maintaining accuracy and professionalism. #LI-AP1 #LI-HYBRID Supplier Relationship Management

Maintain effective communication with suppliers to address invoices, payment, and account-related queries in a timely and professional manner. Build and sustain positive supplier relationships to ensure smooth business operations and trust. Reconcile supplier statements regularly, resolving any discrepancies or outstanding balances. Escalate recurring supplier issues or risks to management for review and resolution. Payment and Invoice Processing

Leverage AI and automation tools to streamline invoice processing, credit note validation, and payment runs—ensuring greater accuracy, speed, and consistency. Accurately process, verify, and post invoices in accordance with internal policies and payment terms. Manage end-to-end payment processes ensuring all payments are reviewed and authorized appropriately while maintaining company policy and compliance. Manage end-to-end Travel & Expense processes, audit, validate and process employee T&E expense claims, ensuring accuracy, proper documentation and adherence to company policies. Monitor AP aging and follow up on unprocessed invoices or discrepancies to ensure timely vendor payments. Support month-end and year-end closing activities, including accruals, reconciliations, and reporting. Cross-Function Collaboration

Collaborate with internal departments such as Procurement, Finance, and Operations to resolve invoice discrepancies and optimise payment and T&E processes. Communicate effectively with business units to obtain missing documentation or approvals required for payment processing. Work closely with D&T and Finance transformation teams to support automation initiatives and system enhancements within the AP function. Data Analysis and Reporting

Prepare and maintain AP reports, such as aging summaries, payment forecasts, and supplier spend analysis.