Administrative Assistant

Company Overview Why Choose Us? Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and carryout, food processing, grocery and retail, and industrial sectors. Novolex manufacturing and sourcing expertise spans a diverse range of substrates including resin, paper, molded fiber, aluminum and more. We provide customers a broad array of stock and customized solutions with 120 product categories, 250 brands and over 39,000 SKUs. Our Sustainability Commitment The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives. Job Description

Office Assistant | Jacksonville, FL|HIRING IMMEDIATELY| Compensation Includes:

Starting rate of $17.84-$29.73

7am-3pm Monday-Friday

928-668-6539 (928-NOVOLEX

Position Summary: Under the direction of the Office Manager, the Office Assistant is an exceptional multitasker and incredibly well organized. Check voicemails on the main office phone, maintain filing systems, and oversee the day’s schedules and appointments for any interviews etc. Be the first point of contact for internal employees and visitors to the office. Basic computer skills with commonly used computer software such as Microsoft Office to do things like send emails, manage calendars, and update basic spreadsheets. Provide support to Human Resources Manager in day-to-day processes, maintaining a positive and efficient workplace.

Essential Functions & Key Responsibilities: Office Admin Responsibilities, (65%)

Support bookkeeping procedures for the company, data entry, and other various tasks needed. Managing incoming and outgoing correspondence, including emails, faxes, mail and packages Taking and delivering messages Answering phone calls, transferring callers as appropriate Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel. Escort vendors through office and plant as needed. Monitoring inventory for office and break room supplies as necessary to avoid interruptions in standard front office procedures. Filing and organizing records, invoices, and other important documentation. Submitting work orders and scheduling repairs for general office space and equipment. Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy. Create and update databases and records for financial information, personnel and other data as needed. Submit reports and prepare proposals and presentations as needed. Assist colleagues whenever there is an opportunity to do so.

Backup Shipping Responsibilities, (10%)

Examine daily outgoing shipment documentation to ensure inventory is available for shipments. Acknowledge and appropriately greet and direct drivers to correct dock door in a timely manner. Receive and process paperwork from drivers in a courteous and professional manner. Communicate with Logistics team/carriers to determine all orders will be picked up/delivered by 4pm. Preparation of outbound shipping documents as well as responding to inquiries for sales orders. Prepare and Print bills of lading and maintain documentation of goods shipped and received. Computer input to process customer orders. Complete daily truck logs.