Workplace Manager

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

As Workplace Manager in Barcelona, you will be responsible for the day-to-day operations of our local office, ensuring it runs smoothly, safely, and to a high standard. Working closely with local leadership and global workplace teams, you will coordinate external vendors, manage facilities, and deliver an inclusive, welcoming environment where people can do their best work. You will be the operational backbone of the Barcelona office, the person employees and visitors rely on to keep everything running well.

The day-to-day

• Coordinate and oversee all local vendors and suppliers, including cleaning, catering, security, and maintenance, holding partners accountable to agreed SLAs and ensuring consistent quality of service

• Manage day-to-day facilities operations, including troubleshooting facility issues, maintaining safety standards, and ensuring the office is a functional, welcoming environment at all times

• Support health, safety, and compliance requirements under Spanish occupational health and safety regulations (PRL/LPRL), coordinating risk assessments, emergency procedures, and liaison with local safety representatives

• Track and report on the Barcelona workplace budget, processing invoices, monitoring spend against agreed allocations, and flagging variances to the relevant stakeholders

• Coordinate local workplace events and cultural moments, including team breakfasts, after-work socials, and local celebrations, working alongside HR and local leadership to deliver a consistent, positive employee experience

You should apply if you

• Have operated with full ownership of a workplace or office environment, managing vendors, suppliers, and facilities to a consistently high standard

• Have hands-on experience negotiating and administering service contracts and holding external partners to agreed performance standards

• Are fluent in Spanish and English (written and verbal) and have working knowledge of Spanish workplace regulations, including PRL/LPRL

• Are well-organised, detail-oriented, and comfortable managing competing priorities across both operational tasks and employee-facing responsibilities

• Handle sensitive information with discretion and build trusted relationships with both employees and external partners

Note: We operate in an industry where women, as well as other minority groups, are systematically <em