Events Coordinator, Speaker Forum, University Advancement

External Applicants:  Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description. Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.  A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Summary The Events Coordinator provides a variety of operational and logistical support to the Face to Face team for the development and execution of events throughout the season. Responsibilities include ensuring consistency across the various events, creating event documentation, managing complex event timelines and deliverables, tracking and maintaining supply inventory, and providing comprehensive pre-event, on-site, and post-event support. * This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions: Assists with the execution of Face to Face events, including but not limited to logistics, invitation lists, registration sites, printed and mailed materials, reservations, ticket packets, nametags, and seating. Provides onsite event support, including assistance with setup, registration, nametags, vendor management, guest experience, and event strike. Manages post-event logistics, including unpacking and replenishing event materials, routing invoices, arranging debrief meetings. Assists with creating and maintaining detailed event documentation, including run-of-show schedules, production notes, and contact lists. Provides operational and logistical support for all event planning phases - pre-event preparation, onsite execution, and post-event wrap-up. Maintains an inventory of event templates and materials, ensuring they are up-to-date and easily accessible. In partnership with the Events Director, designs and implements an on-campus student activation plan. Leads support of volunteer activation, cultivation, and appreciation. In partnership with the Events Director, creates, implements and manages Campus Ambassador program opportunity for the Wake Forest Fellows. Manage volunteers on-site on event days. Creates and manages team project calendar and project tactical timelines. Cultivates and maintains strong relationships with vendors and volunteers, ensuring a reliable network of resources. Maintains composure and professionalism under pressure. Maintains confidentiality pertaining to information contained in Face to Face data systems and records. Supports team projects and departmental initiatives as needed. Have high standards for your work and are proud to contribute to a mission-driven organization. Gets excited about the prospect of joining a team that is making a difference in people’s lives every day. Required Education, Knowledge, Skills, and Abilities: High school diploma with a minimum of three years of related experience in an appropriate discipline. Proficiency in Microsoft Office Software (Word, PowerPoint, and Excel) and Google Applications. Excellent time management skills and ability to handle concurrent assignments and changing priorities as circumstances dictate; ability to be willing and nimble. Self-starter; ability to think independently and