Assistant Property Manager

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this opportunity involves: As a Property Management Coordinator at JLL, you'll play a vital support role in delivering quality property management services across diverse client portfolios. Working alongside head office-based Property Managers, you'll ensure the smooth operation of financial, administrative, and tenancy processes that keep properties running efficiently. This position offers hands-on exposure to all facets of property management—from budgets and outgoings recoveries to lease administration and stakeholder liaison. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this an ideal role for someone eager to build their expertise in property management. You'll be a key part of a collaborative team environment where attention to detail, strong communication, and a client-first mindset are essential to success. Key Responsibilities include: Assist with the preparation of budgets, outgoings recoveries, forecasts, and performance graphs to support portfolio financial planning Support the preparation and delivery of monthly reports for Property Managers and clients Issue purchase orders and set up contracts within JLL systems, ensuring accurate record-keeping and compliance Monitor rental arrears on a daily basis, actively pursue collections, and allocate rental payments promptly Assist in the rent review process and generate sundry charges as required Process accounts payable invoices in a timely manner, ensuring correct coding and resolving any contractor queries Assist with the production of tenant tax invoices and complete reconciliations across the portfolio Liaise with contractors, tenants, and property owners to facilitate smooth communication and service delivery Undertake lease administration tasks, including completion of tenancy setup forms and collection of sales figures for input into JLL systems Sounds like you? This is what we're looking for: Proven experience in accounts payable and receivable functions, with previous property management experience highly desirable Strong organizational skills with the ability to manage time effectively and prioritize competing demands High attention to detail with a commitment to quality and accuracy in all deliverables Excellent communication skills, both written and verbal, with a client-focused approach that leads by example Proficiency in Microsoft Office applications, with strong Excel skills preferred Ability to work collaboratively as part of a team and build positive working relationships across internal and external stakeholders Capacity to remain calm and effective in high-pressure situations with conflicting priorities Eagerness to learn and grow within a dynamic property management environment Familiarity with property management systems, lease administration processes, and contractor management frameworks is advantageous Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices   What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally