Corporate Human Resources Coordinator

This Corporate Human Resources Coordinator supports hands-on HR coordination responsibilities. The position plays a key role in maintaining HR systems (Workday and UKG) and ensuring efficient HR operations across onboarding, compliance, reporting, and employee engagement. This individual serves as a link between HR, IT, payroll, and business teams while also supporting day-to-day HR administration and enhancing employee experience.  Additionally, this individual serves as the Chesterfield office on-site HR contact.

HRIS/Systems Administration Manage employee data, pay rules, etc. Ensure data accuracy between platforms Serve as first point of contact for HRIS support Support system upgrades, testing, and enhancements Compliance & Reporting Monitor E-Verify cases and perform follow-up activities as needed Maintain I-9 tracking and reporting processes Generate and analyze discrepancy and audit reports Collect and track worker change history reports Prepare and distribute weekly termination reports Assist with invoice analysis and reporting for background screening vendor Track 90-day employee reviews and coordinate follow-up communications Support audit readiness and documentation accuracy across HR processes Onboarding & Employee Administration Coordinate onboarding schedules, training plans, and new hire checklists Process new hire documentation, including I-9 verification and system entry Facilitate 359 documentation and employee changes through DocuSign Ensure all employee data is accurately entered and maintained in HR systems (Workday and Oracle HRMS systems) Distribute employee login credentials and onboarding materials Maintain employee records and HR databases for accuracy and compliance Employee Engagement & Culture Support coordination of town halls, recognition programs, holiday parties and employee events Participate as a member of Chesterfield activities committee and safety committees Assist with internal communications, announcements, and office coordination including maintenance of the office seating chart Employee Relations & Offboarding Coordinate employee offboarding activities and exit processes including exit interviews Assist with employee inquires and HR-related requests Support employee programs such as tuition reimbursement administration, charitable giving and employee engagement activities Systems & Administrative Support Create and maintain Oracle HRMS records Identify opportunities to improve HR processes and system efficiency Develop and maintain SOPs for HR processes (e.g., onboarding, announcements, reporting) Support HR process documentation and workflow tracking Assist the HR Director with special projects and administrative tasks as assigned Required Qualifications Education: Bachelor’s degree in Human Resources, Business Administration, or related field preferred Experience: 2-4 years of HRIS, HR Coordinator or HR Operations experience preferred Experience with HRIS systems such as Workday, UKG Pro, PeopleSoft, etc. preferred Skills and Knowledge: Strong attention to detail and data accuracy Analytical and problem-solving skills Strong organizational and follow-up skills Ability to manage confidential information with professionalism Ability to manage multiple priorities and deadlines Effective communication and collaboration skills Proficiency in Microsoft Office Suite, Microsoft Teams, and electronic document management systems Work Environment and Physical Requirements Work Environment: Office Work Schedule: Full Time- Standard Monday-Friday schedule and with the option to work remotely one day a week.

None Physical Requirements: Ability to lift up to 15 pounds occasionally LIMITATIONS AND DISCLAIMER (Non-Canada)  The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the