Senior Administrative Assistant

Requisition ID: 39880

Cheers to creating an incredible tomorrow!

At Molson Coors, we tackle big challenges and defy the status quo.  With a proud legacy of excellence, an incredible portfolio of beer, seltzers, spirits, and non-alcohol brands, and a bold vision for our future... we’re on the path to transforming the beverage industry.  That requires remarkable individuals who are curious, tenacious, and never afraid to fail forward.

We seek, value and respect everyone’s unique perspectives and experiences knowing that we are stronger together.  We collaborate as a team and celebrate each other’s successes.

Here’s to crafting careers and creating new legacies.

In the role of Sr. Administrative Assistant working in Chicago, Illinois, you will be responsible for providing high-level administrative support to senior leaders and their teams in the Legal & Government Affairs function.  This position exercises considerable discretion and independent judgment.  Effective time and people management skills are critical as well as sound communication skills associated with routine and high-level written and verbal correspondence.

The role will also require entry into SAP for certain financial functions and support with purchase orders and accounts payable, and management of the legal department’s ebilling, invoicing of customers, and matter management systems.

This role reports to the Legal Operations Manager and works closely with employees, managers and leaders across the company.

• Compile and produce complex information for inclusion in reports or presentations, including the creation of charts, graphs or tables

• Responsible for complex office activities, special projects, high-level correspondence verbally or through email, phone, and mail

• Prepare and file key records, statistics and reports

• Administer programs, projects, or other processes specific to legal and government affairs

• Process and track purchase orders, check requests, and legal fee invoices

• Create, maintain, and utilize databases containing information on ditch company customers for billing, legal filings, and other regulatory requirements

• Support management of ebilling and matter management platform (currently CounselLink and SharePoint) and interfacing with law firms and external vendors

• You have a high school diploma/GED

• You have at least 5 years of experience as an administrative assistant

• You have advanced proficiency in MS Office Suite and SAP purchase orders and Concur experience.

• You preferably have experience working in Ariba.

• You maintain confidentiality and work with sensitive information in a professional manner.

• You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities.

• You build relationships and collaborate to get to the desired outcome.

• You take accountability for results – acting with integrity and honoring commitments.

• You have a thirst for learning – you are always looking for ways to learn and help one another grow

• Flexible work programs that support work life balance including a hybrid work model of 4 days in the office

• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities

• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving