Human Resources Coordinator

Job Title: Human Resources Coordinator Location: Indianapolis - Downtown Campus Job Type: Full-time Classification: N-5 Salary Range: $18.50 - $22.00/hr. (based on experience) Reports To: Director of Human Resources Who We Are: Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success. Our Values: • Empathy: We lead with care and connectivity, ensuring we meet our students where they are. • Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State. • Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State. • Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

The Human Resources Coordinator is a key member of the Indianapolis Campus Human Resources team, providing responsive, accurate, and employee-centered HR services across the employee lifecycle. The Coordinator serves as a frontline resource for employees and supervisors while managing a broad range of HR processes, including employment authorization and I-9 compliance, onboarding and orientation, employee verification, fee remission programs, reporting, and employment-related transactions. Success in this role requires strong organization, sound judgment, attention to detail, discretion, and the ability to work with a high degree of independence while managing competing priorities. The Coordinator responds to routine HR questions, applies established policies and procedures, resolves matters within the scope of the position, and appropriately escalates complex or sensitive issues. The Coordinator also supports employee engagement, recognition, training, and continuous improvement of HR resources and processes. This position is an important connection point between employees and Human Resources and contributes to a positive employee experience through professionalism, responsiveness, initiative, and consistent service. ****RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION**** Required Skills and Competencies: Ability to follow and apply College, state, and federal HR policies, procedures, and regulatory requirements, including understanding the importance of timely and accurate HR documentation. Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to learn and use Workday and other HR systems. Ability to handle sensitive information with discretion and exercise sound judgment regarding routine and sensitive HR matters. Knowledge of HR onboarding processes and requirements, including required employment documentation, pre-employment activities, employee records, and coordination of new hire and adjunct onboarding and orientation Ability to provide professional and responsive service to employees and supervisors, handle sensitive information appropriately, and recognize when matters should be escalated. Ability to accurately enter, maintain, review, and retrieve confidential employee information using HR systems and reporting tools. Ability to work with a high degree of independence, prioritize competing responsibilities, and meet established deadlines. Knowledge of I-9 collection and processing, employment authorization requirements, and applicable timelines, with an understanding of the importance of accurate documentation and compliance. Preferred Additional Skills: Two years of experience in human resources or a related administrative role. Experience with onboarding, orientation, employee transactions, or HR administration. Experience supporting employee engagement, recognition, training, or internal communications. Working knowledge of Workday or another Human Resources Information