Manager - Co-ordination

JOB SUMMARY Provides advan ced   executive assistant and   administrative support to the   Vice President of EPD India   and the   EPD   Division .    Provides   support to   other   function and   office   based   leaders in managing the functions and responsibility of VP’s office as may be   needed.   Supports   the processes and practices of the organisation as may be needed in EPD India region.    CORE JOB RESPONSIBILITIES Responsibilities include all administrative functions of the department:   responding to requirements,   phones   calls ,   queries and   calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,   creating   or   modifying   business documents,   collating / compiling   presentations ,   handling teleconference   etc.      May include some   project management and   support for tracking budget expenditures.     Coordinates and   maintains   departmental files, as assigned, in compliance with corporate and   local requirements, c oordinates with Area   and corporate   as   required .    Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.   Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).   Coordinates new employee office set-ups and on boarding.   Supports 3 rd   Party Contractor Management incl uding   expenses, onboarding, coordination with 3 rd   Party Admin team.   Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;   establishing   personal networks; participating in professional societies.   Support VP EPD India with any other responsibility as may be assigned by the management.

Level Major/Field of Study Bachelor’s Degree  Prior experience and Degree in Secretarial function  preferred. MINIMUM WORK EXPERIENCE Experience Experience Details 5+ years previous admin experience or equivalent. Strong written and oral communication skills Strong interpersonal skills Excellent time management skills; ability to set priorities Must possess strong problem-solving techniques A high degree of computer literacy      Consistently interacts with high-level executives. Advanced knowledge and understanding of business processes and requirements. Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional. Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts. Primary point of contact for manager’s schedule. The base pay for this position is N/A In specific locations, the pay range may vary from the range posted.       JOB FAMILY: Sales Support & Administration DIVISION: EPD Established Pharma LOCATION: India > Mumbai : BKC Building ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 15 % of the Time MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)