Purchasing Manager

The Purchasing Manager is responsible for the strategic leadership, administration, and execution of all hotel purchasing, receiving, inventory control, and storeroom operations for Grand Hyatt Nashville, a 591-room luxury hotel and premier convention destination in downtown Nashville. This position oversees the procurement of goods and services while ensuring compliance with brand standards, company policies, budget objectives, and operational requirements. The Purchasing Manager serves as the primary liaison between the hotel and its vendors, developing strong supplier relationships, negotiating favorable pricing and service agreements, and ensuring consistent product quality and delivery performance. The position maintains ownership of the Hilton Supply Management (HSM) leveraged buying program and is responsible for the administration, maintenance, optimization, and training of all BirchStreet modules utilized by the hotel. This includes full ownership of inventory-related processes, system workflows, requisitions, transfers, receiving, reporting, and user administration. This role works in close partnership with the Executive Chef, Executive Sous Chefs, Outlet Chefs, Food & Beverage leadership team, and operational department heads to support the successful operation of all kitchens, restaurants, bars, banquet venues, and catering functions. The Purchasing Manager ensures timely fulfillment of departmental requisitions, accurate inventory transfers, effective product distribution throughout the property, and exceptional service to internal stakeholders. Additionally, the Purchasing Manager oversees loading dock operations supporting the hotel's significant group and convention business. This includes coordinating large-scale event load-ins and load-outs, managing vendor access, and ensuring efficient dock operations to support banquet, conference, and special event functions. Attendance at weekend Pre-Convention (Pre-Con) meetings may be required based on business demands. Leadership & Team Management Lead all purchasing, receiving, inventory, and storeroom operations for Grand Hyatt Nashville Direct, coach, develop, and evaluate a team of four associates, ensuring accountability, engagement, and operational excellence. Establish departmental goals, performance standards, and operating procedures that support hotel objectives. Promote a culture of partnership, service, safety, and continuous improvement. Vendor Management & Strategic Procurement Serve as the primary hotel contact for vendor relationship management, maintaining strategic partnerships and ensuring vendors meet service, pricing, quality, and contractual expectations. Lead sourcing initiatives and identify opportunities for cost savings, product improvements, and operational efficiencies. Manage all aspects of the Hilton Supply Management (HSM) leveraged buying program, ensuring compliance and maximizing available savings opportunities. Monitor market trends, product availability, and pricing fluctuations to proactively support business needs. Culinary & Food & Beverage Partnership Develop and maintain strong working relationships with the Executive Chef, Executive Sous Chefs, Outlet Chefs, and Food & Beverage leadership team. Serve as a strategic business partner to culinary leadership by providing guidance on purchasing trends, product sourcing, inventory controls, market conditions, and cost management opportunities. Collaborate with culinary leadership to establish inventory strategies, par levels, and purchasing plans that align with hotel occupancy, banquet demand, and group activity. Partner with culinary and finance leadership to investigate inventory variances, usage trends, waste concerns, and cost fluctuations. Build strong partnerships with executive-level culinary and operational leaders to support the hotel's financial objectives, service standards, and guest experience. Inventory Management & BirchStreet