Administrator, Flight Services

UnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together. The Administrator, Flight Services provides operational, administrative, and logistical support to the corporate aviation department. This role helps ensure aircraft readiness, manages inventory and supplies, coordinates passenger and crew support services, processes vendor invoices, maintains department records, and provides backup support for flight scheduling activities. The ideal candidate is detail oriented, highly organized, proactive, customer-focused, and comfortable working independently in both office and hangar environments. This individual takes ownership of responsibilities, manages competing priorities, and contributes to a seamless experience for passengers, crew members, and vendors.

Flight Services and Operational Support Coordinate catering and other flight-related support arrangements Serve as a liaison among flight crews, vendors, service providers, and internal stakeholders Occasionally work with executive assistants to coordinate menu choices Support passenger service initiatives and help maintain a professional, high-quality travel experience Provide occasional early morning or evening coverage when last-minute schedule changes occur Inventory and Aircraft Readiness Oversee ordering, stocking, organization, and replenishment of aircraft and hangar supplies Monitor inventory levels and maintain appropriate stock to support aircraft readiness Conduct routine inventory reviews and remove expired or obsolete items promptly Maintain accurate inventory records and implement practical tracking tools using spreadsheets, applications, or other lightweight systems Coordinate supply purchases and work with vendors to ensure timely delivery of required materials Administrative and Financial Support Process, track, and maintain documentation for departmental invoices and expenses Reconcile invoices and work with vendors to resolve billing discrepancies, credits, or rebills Maintain vendor records, purchasing documentation, expense files, and operational reports Prepare correspondence, spreadsheets, reports, and other department documentation Provide administrative support to flight department leadership, including special projects and additional duties as assigned Systems, Records, and Scheduling Support Provide backup support for flight scheduling functions during planned absences or vacations Maintain department records, scheduling data, operational databases, and electronic file systems with a focus on accuracy and data integrity Assist with scheduling-related communications and coordination among flight crews, passengers, vendors, and internal partners Identify opportunities to improve organization, accountability, workflow efficiency, and process consistency You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

High school diploma or equivalent 3+ years of experience in administrative support, operations coordination, aviation support, hospitality, travel services, inventory management, or a related field Solid proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams Proven solid computer skills and the ability to learn new systems and technologies Proven excellent organizational, planning, time-management, written communication, and verbal