Plant Admin Coordinator

At Ball, integrity and trust are the foundation of who we are. Guided by our core values —""We Care. We Work. We Win.”— we create a culture where every voice matters and every idea drives progress.   Further your career at Ball, a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!  Create a new future. Apply Today.   The Plant Admin Coordinator provides essential administrative and operational support across multiple plant functions, including Training, HR, EHS, Safety, Finance, Production, Quality and Engineering. This role ensures accurate and timely management of records, reporting, and correspondence while coordinating plant events, employee celebrations, and training activities. By maintaining organized processes, facilitating communication, and supporting cross-functional teams, the administrative assistant contributes to efficient plant operations, a positive work environment, and the achievement of business objectives.   Competencies:

Administrative & Organizational Proficiency: Strong organizational and multitasking abilities to manage tasks across multiple departments. Efficient document management, record-keeping, and filing systems. Scheduling and calendar management for plant leadership and teams. Ability to prepare reports, presentations, and correspondence accurately and on time. Attention to detail and ability to maintain accurate data across HR, payroll, safety, and production records. Coordinate plant events, employee celebrations, and training activities, ensuring smooth logistics and participation. Interpersonal & Communication: Strong verbal and written communication skills to interface effectively with employees, management, and external vendors. Ability to maintain confidentiality of sensitive information (HR, EHS, Finance). Customer-service mindset to support plant employees and leadership teams. Collaboration skills to coordinate with multiple departments and facilitate smooth workflow. Problem-Solving & Adaptability: Ability to identify administrative process gaps and suggest improvements. Adaptability to shifting priorities in a fast-paced manufacturing environment. Proactive approach to anticipating departmental needs and resolving issues efficiently. Capability to manage deadlines and competing priorities without compromising accuracy. Compliance & Safety Awareness: Awareness of workplace safety requirements and regulatory compliance related to plant operations. Supports processes that ensure documentation and reporting are filed and kept in compliance with records retention requirements.

Proficiency in office software (MS Office Suite: Word, Excel, PowerPoint, Outlook). Familiarity with time & attendance, safety tracking software, and enterprise resource planning (ERP) systems. Basic understanding of HR, finance, and safety processes to support accurate data entry and reporting. Ability to generate reports, track metrics, and maintain dashboards for various plant functions. Trusted for judgement, discretion, confidentiality and compliance Adaptability in a fast-paced manufacturing environment, supporting multiple departments from shop floor to executive leaders Accurate recordkeeping, reporting, and audit support Strong verbal, written, and visual communication Organization, multitasking, and time management Problem-solving and attention to detail Event planning and training coordination Cross-functional agility across admin, HR, and safety functions Proactive process improvement and efficiency mindset

Reliability and Accountability: Maintain confidential files, records, and databases with utmost accuracy and discretion Coordinates and organizes meetings, training classes, large scale events, volunteer and other plant activities; may be responsible for coordinating