Senior Workplace Coordinator - Bengaluru

Graphcore is one of the world’s leading innovators in Artificial Intelligence compute. It is developing hardware, software and systems infrastructure that will unlock the next generation of AI breakthroughs and power the widespread adoption of AI solutions across every industry.

As part of the SoftBank Group, Graphcore is a member of an elite family of companies responsible for some of the world’s most transformative technologies. Together, they share a bold vision: to enable Artificial Super Intelligence and ensure its benefits are accessible to everyone.

Graphcore’s teams are drawn from diverse backgrounds and bring a broad range of skills and perspectives. A melting pot of AI research specialists, silicon designers, software engineers and systems architects, Graphcore enjoys a culture of continuous learning and constant innovation.

The Workplace Coordinator is responsible for the day-to-day operation and maintenance of workplace infrastructure, ensuring that all building systems operate efficiently, safely, and reliably. This role oversees HVAC systems, including chillers and AHUs, Building Management Systems (BMS), electrical panels, and coordinates preventive and corrective maintenance activities to support uninterrupted business operations.

Technical Operations

· Monitor and maintain HVAC systems including Chillers, AHUs, FCUs, and ventilation systems.

· Operate and monitor Building Management System (BMS) for alarms, trends, and equipment performance.

· Inspect electrical LT panels, UPS systems, DG synchronization (if applicable), and power distribution systems.

· Monitor critical utilities including temperature, humidity, pressure, and energy consumption.

· Ensure uninterrupted operation of critical infrastructure and respond promptly to system failures.

Preventive & Corrective Maintenance

· Plan and execute preventive maintenance schedules for HVAC and electrical systems.

· Coordinate breakdown maintenance with vendors and service providers.

· Ensure timely resolution of technical issues with minimum downtime.

· Verify maintenance quality and maintain service records.

Vendor & Contractor Management

· Supervise HVAC, electrical, housekeeping, pest control, and other facility contractors.

· Ensure contractors comply with safety procedures and work permits.

· Evaluate contractor performance and ensure SLA compliance.

Workplace Management

· Ensure office infrastructure is safe, clean, and operational.

· Coordinate workspace modifications and facility improvements.

· Support employee requests related to workplace facilities.

· Monitor meeting rooms, cafeteria, common areas, and office equipment.

Safety & Compliance

· Ensure compliance with EHS, Fire & Life Safety, and statutory regulations.

· Participate in emergency response and evacuation drills.

· Maintain documentation for audits and regulatory inspections.

· Ensure all equipment operates within prescribed safety standards.

Documentation & Reporting

· Maintain maintenance logs, inspection records, and asset registers.

· Generate daily, weekly, and monthly facility reports.

· Track energy consumption and recommend efficiency improvements.

· Monitor AMC schedules and warranty records.

Asset Management

· Maintain inventory of critical spares and consumables.

· Coordinate procurement of maintenance materials.

· Track lifecycle and replacement planning for facility equipment.

Required Technical