Project Administrator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title: Assistant Project Manager Business unit: Project and Development Services Reporting to: Project Manager/Senior Project Manager/Project Director What this opportunity involves:    As Assistant Project Manager (APM) you will be expected to contribute independently to the tasks below.  This means as an APM, you demonstrate some familiarity with the subject matter and are able to produce these deliverables with guidance from senior team members. Assistant Project Managers are also able to validate and oversee deliverables produced by Project Coordinators.   It is expected an APM be involved with between 5-8 projects at various stages. An overview of the role:     As the Assistant Project Manager you are expected to take responsibility for the effective management of all phases of project delivery from initial establishment to handover and project closure.  These projects would be managed under the guidance of a Project Manager/Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders. Projects vary in size and complexity, but it is expected that the Assistant Project Manager should have a sound understanding of technical building services and have experience in delivering projects under both Project Management and Managing Contractor engagement models. Ensure monthly project deliverables are completed, these include: Project Delivery Plans Monthly Status Reports Cost Reports Meeting Agendas and Minutes Establish/Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget. Establish/Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery. Establish & maintain an accurate and up to date risk register. Preparation of PCG (Project Control Group) reports and attend PCG meetings as required. Chair weekly project meetings as required. Draft and issue meeting minutes and agendas. Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes. Contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained.  Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and Jones Lang LaSalle. Establishing and maintaining anticipated cost reports.  Including cash flows and accruals.  Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting. Reviewing and providing recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients.  Obtaining timely client approvals. Implementing and maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction. Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL. Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others. Be able to effectively run