Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Overview:   We are seeking a highly organized and professional Administrator to provide comprehensive administrative support for the property management operations of a premium residential compound in Riyadh. The successful candidate will be responsible for maintaining accurate records, coordinating communications, supporting day-to-day administrative tasks, and ensuring smooth office operations.

Administrative Support & Documentation   Provide general administrative support to the property management team Manage incoming and outgoing correspondence including emails, letters and courier services Maintain organized filing systems for all property documentation (physical and digital) Prepare, format and proofread documents, reports and correspondence Coordinate meeting schedules, prepare agendas and record meeting minutes Manage office supplies inventory and coordinate procurement of stationery and materials Maintain and update property management databases and tracking systems Process and file documents in accordance with data retention policies Support preparation of presentations, reports and management documentation Maintain confidentiality of sensitive resident and business information at all times   Tenant Records & Lease Administration   Maintain accurate and up-to-date tenant records and lease files File executed lease agreements and supporting documentation Update tenant information in property management system Process lease renewals and amendment documentation Coordinate collection and filing of tenant documents (IDs, visas, authorization letters) Maintain move-in and move-out checklists and inspection records File Ejar and Shomoos registration certificates and renewal documentation Update lease expiry trackers and renewal calendars Maintain resident emergency contact information database Archive closed tenant files in accordance with retention schedules   Financial Administration Support   Process and file invoices, receipts and payment documentation Maintain organized records of all financial transactions Coordinate deposit receipt issuance and refund documentation Support preparation of monthly rent billing schedules File bank statements and reconciliation reports Maintain petty cash records and process reimbursement requests Track outstanding payments and update arrears documentation Support preparation of monthly financial reports and tracking sheets Maintain vendor and supplier contract files Process expense claims and maintain supporting documentation   Customer Service & Communication Support   Answer and direct telephone calls professionally and courteously Respond to general resident inquiries and direct complex matters appropriately Manage reception area and greet visitors in a professional manner Coordinate distribution of resident notices, circulars and announcements Support helpdesk ticketing system with data entry and status updates Maintain resident communication logs and contact databases Assist with resident event coordination including registration and attendance tracking Process amenity booking requests and maintain reservation calendars Support mail and parcel management procedures Distribute welcome kits and compound information materials to new residents   Reporting & Data Management   Assist with