Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Cincinnati, Ohio, United States of America Job Description: We are searching for the best talent for an Executive Administrative Assistant to support our MedTech Surgery Robotics R&D Instruments and Accessories and New Growth Vice President. This fully onsite position is located in Cincinnati, Ohio. An internal pre-identified candidate for consideration has been identified. However, all applications will be considered. About Surgery Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that’s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world’s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech The Executive Assistant will play a crucial role in supporting the Robotics R&D Instruments and Accessories and New Growth Vice President. This position requires a proactive individual capable of maintaining a highly professional and efficient office environment while exercising sound judgment and discretion. The successful candidate will be adept at independently assessing and resolving complex situations, demonstrating flexibility in response to shifting priorities.

Prepare and manage correspondence, presentations, agendas, and other documentation as required by the leadership team. Effectively manage and maintain calendars and communications, ensuring optimal scheduling of meetings. Schedule and coordinate internal and external meetings, company visits, and video conferences using Outlook, Teams, Zoom, and other meeting technologies. Organize and oversee domestic and international travel arrangements, including the preparation and completion of travel expense reports. Interact professionally with internal and external management on a daily basis while handling sensitive and confidential documents and materials during in-person and virtual meetings. Demonstrate strong organizational skills to multi-task and prioritize effectively in a fast-paced and matrix environment. Ensure attention to detail and accuracy in all tasks and deliverables. Utilize knowledge of company and division objectives, organizational structure, and policies and procedures to enhance efficiency and effectiveness. Make recommendations for process improvements and workflow enhancements as appropriate. Support event coordination efforts, overseeing logistics and execution of various organizational events, Town Halls and meetings. Participate in strengthening the campus culture and be responsible for managing campus budget for