Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world   At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.  We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.  JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.  What this job involves As a Facility Coordinator, you will be responsible for coordinating a broad range of workplace and facilities activities across Front of House and Back of House operations. This role is suited to an experienced coordinator who can operate independently within established frameworks, manage competing operational priorities, and confidently engage with stakeholders across multiple business functions. You will act as a key workplace contact for employees, visitors, vendors, and service providers while supporting service delivery performance, workplace compliance, operational reporting, and customer experience outcomes. The role requires strong operational judgment, attention to detail, and the ability to proactively resolve day-to-day workplace issues in a fast-paced corporate environment. What your day-to-day will look like: Facilities Operations and Workplace Experience Coordinate day-to-day workplace and facilities operations to support business continuity and workplace experience outcomes. Support workplace requests, office presentation, amenities, moves, seating changes, and operational readiness activities. Coordinate reactive and planned maintenance activities and liaise with landlords and building management on operational matters. Provide responsive workplace support across front-of-house and back-of-house services Mailroom, Administration and Operational Support Coordinate mailroom, courier, workplace supplies, and general office support activities. Support procurement and facilities administration including purchase orders, invoicing, accruals, supplier onboarding, and quotation management. Maintain operational records, facilities documentation, trackers, and service related administration. Assist with operational scheduling, vendor access coordination, and general site support activities. Meetings, Events and Workplace Technology Coordinate meeting room operations, workplace scheduling, event support, and room readiness activities. Support meeting and event logistics including catering, room setup, AV coordination, and workplace technology support. Escalate workplace technology issues and support administration of workplace booking and event systems. Vendor Coordination and IFM Service Delivery Support Coordinate vendor activities, contractor access, and service provider scheduling across workplace and facilities operations. Monitor service delivery performance, follow up outstanding actions, and escalate unresolved operational issues. Support delivery of integrated facilities management services through effective vendor coordination, issue management, and operational support. Safety, Security and Compliance Support workplace health, safety, security, environmental, and compliance activities in line with operational standards and workplace policies. Coordinate