Finance & Data Administrator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Title: Finance & Data Administrator   Reporting to: Finance & Data Manager Objective To provide administration support to the Destination, including financial management, business management and statistical information for the Destination. The role will also support the management team with the effective operations of the Destination.  Primary Purpose : To advance and contribute to the development of the asset management strategy and business objectives, and to play the central role in delivery of high and efficient standards of onsite management and care, in maintaining the Destination’s position in the locality as a best in class, desirable, safe, and progressive environment for occupiers to trade in and customers to shop, visit, live and work in.

Support the Finance & Data Manager, in the delivery, accountability and responsibility for data and finance within the Destination Contribute to and take active role as member of Management Team. Administration of the service charge & car park budgets producing accurate financial reports to specific deadlines Ensure effective Administration of car park financial performance and reporting in collaboration with the senior management team Understand the P&L components of the car park budget and put forward concepts /initiatives to contribute to efficient running of the business.   Deliver and report on car park net income targets as outlined in the business plan Support with the car park income reports and ensure cash collections are collected and reported in line with the KPI’s and scope service. Monthly expenditure reporting of budget and completion of FVR’s Service charge management and reporting including processing of invoices, budgeting, expenditure, and reconciliation. Support the Destination management in the preparation of the service charge budget. Maintenance of budget expenditure and records, invoice/purchase order tracking and reporting of expenditure. To report to the Client as required, and in the Destination Director or Operations Manager’s absence, prioritising their requests and always ensuring a professional response. Administration of Proactis, footfall and car park information systems to support the production timely and accurate accounts and statistical returns. Suppport the year end process specified in the KPI’s and scope of service. Compliance with all Company procedures to include financial and administration duties. Compilation of regular reports to the Destination Director and Client Development and implementation of procedures in order to gain greater efficiency and savings to all areas of the service charge Support with Health and Safety systems, ensuring compliance with relevant legislation Attend Occupier Meetings and record any meeting notes or actions Ensure H&S platforms, permits, CAFM systems, Sharepoint and all other management platforms are kept up to date and actions managed appropriately Support the management in overseeing all accident and incident reporting, including insurance and statutory forms and procedures. Responsibility for all system updates and reporting functions. Assist the Management team in ensuring all the third party contractor staff and tenants are aware of H&S procedures and are compliant with appropriate Destinations procedures. Support the Management team to ensure all systems/audit requirements so that the Destinations