Accounts Payable Specialist

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Accounts Payable Associate is responsible for accurately processing vendor invoices, maintaining accounts payable records, assisting with payment processing, and ensuring invoices and expenses are recorded in a timely manner. This role works closely with vendors, internal departments, and the accounting team to resolve discrepancies and support accurate financial reporting.

• Process and code vendor invoices and employee expense reports.

• Enter invoices and payment information into the accounting system.

• Verify invoices against purchase orders, receipts, and supporting documentation.

• Perform three-way matching and investigate discrepancies.

• Prepare and process vendor payments by check, ACH, wire, or other approved methods.

• Reconcile vendor statements and accounts payable balances.

• Respond to vendor inquiries regarding invoices, payments, and account balances.

• Maintain accurate and organized AP documentation and records.

• Assist with month-end and year-end closing activities.

• Support the preparation of AP-related reports and reconciliations.

• Ensure compliance with company policies and internal controls.

• Assist with audits and provide requested documentation.

• Identify opportunities to improve AP processes and efficiency.

• Bachelor's degree in Accounting, Finance, or a related field preferred.

• 1–3 years of accounts payable or general accounting experience preferred.

• Strong attention to detail and accuracy.

• Basic understanding of accounting principles and accounts payable processes.

• Proficiency with Microsoft Excel and accounting/ERP systems.

• Strong organizational and time-management skills.

• Ability to handle confidential financial information.

• Strong written and verbal communication skills.

• Ability to meet deadlines and manage multiple priorities.

• Experience with ERP systems such as Ramp, SAP, Oracle, NetSuite, QuickBooks, or Microsoft Dynamics.

• Familiarity with invoice automation and electronic payment systems.

• Understanding of general ledger coding and account reconciliation.

• Experience performing three-way