Administrative Assistant III

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive.        Ecolab is seeking an  Administrative Assistant III   to join our team in [City, State – if applicable] . As an Administrative Assistant III, y ou’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task—whether it’s coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive.     How You’ll Make an Impact :   Perform general administrative duties in support of individuals, teams, and business processes   Develop, compile, and analyze basic information for inclusion in reports or presentation materials   Prepare charts, graphs, and tables to support business insights and decision-making   Coordinate meeting logistics , including reserving conference rooms, setting up equipment, and preparing materials   Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there   Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning   Arrange domestic and international travel, including visa processing   Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations   Assist with processing legal contracts and maintaining accurate customer master data   Compile and edit presentation content from multiple sources and distribute reports to stakeholders   Maintain agendas, action item lists, and program plans, escalating issues when needed   Respond to routine correspondence following established procedures   Create and manage SharePoint sites and shared drives to keep teams organized   Communicate proactively to meet internal and external client needs   Maintain key relationships with customers and internal departments to understand and support customer expectations   Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns   Provide back-up support to other administrative team members as needed   Organize and maintain office systems, supplies, and equipment     Position Details:   Location:  [Insert Location]  Business/Division/Leader Supported:  [Insert Details]    What is Unique About This Role:   You’ll support senior leadership in a fast-paced, high-impact environment   You’ll be a trusted partner in both day-to-day operations and strategic initiatives     Minimum Qualifications:   High school diploma or equivalent   Four years of administrative experience   Immigration sponsorship is not available for this position     Preferred Qualifications:   Bachelor’s degree   Intermediate proficiency in MS Office (Outlook, Excel, PPT)   Experience successfully manag ing multiple, competing priorities to meet deadlines   Excellent verbal and written communication skills, with a strong customer service focus    Organizational skills and attention to detail    Experience anticipat ing needs, be ing resourceful, and us ing sound judgment and tact   Critical thinking, analytical, and problem-solving skills   Learning agility; Experience quickly gain ing knowledge of organizational operations, procedures, and staff    Experience work ing independently, as well as collaborat ing in a team environment   Reliability, flexibility and approachability    Process oriented, adaptable, reliable, flexible and approachable     What’s in it F or Y ou:      Starting on Day 1 : Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!     The opportunity to take on some of the world’s most meaningful