Administrative Specialist IV

Independently plans and executes interrelated information maintenance and distribution by drafting moderately complex presentations, detailed correspondence, and reports. Executes interrelated workflow independently by assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis. Contributes to event coordination by developing relationships with leaders assistants and an understanding of organizational hierarchy when coordinating and calendaring moderately complex meetings for multiple leaders, independently. Contributes to event execution by gathering materials, planning, and arrange medium-scale events independently. Plans several interrelated contributions to department budget by applying a variety of strategies to independently process moderately complex invoices and resolve intricate discrepancies. Coordinates vendor relations activities independently by communicating and resolving moderately complex information with vendors regarding member or internal goals or issues. Enacts data maintenance and management by integrating department data and documentation retention policies into all products.

Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers. Listens to, seeks, and addresses performance feedback; proactively provides actionable feedback to others and to managers. Pursues self-development; creates and executes plans to capitalize on strengths and develop weaknesses; leads by influencing others through technical explanations and examples and provides options and recommendations. Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; champions change and helps others adapt to new tasks and processes. Facilitates team collaboration to support a business outcome. Completes work assignments autonomously and supports business-specific projects by applying expertise in subject area and business knowledge to generate creative solutions; encourages team members to adapt to and follow all procedures and policies. Collaborates cross-functionally and/or externally to achieve effective business decisions; provides recommendations and solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Supports the development of work plans to meet business priorities and deadlines; identifies resources to accomplish priorities and deadlines . Identifies, speaks up, and capitalizes on improvement opportunities across teams; uses influence to guide others and engages stakeholders to achieve appropriate solutions. Independently plans and executes interrelated information dissemination projects by: drafting moderately complex presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables in support of leadership; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, independently; labeling, sorting, and maintaining the integrity of department files, independently; utilizing a variety of software and databases to retrieve required information, to write moderately complex detailed reports; and updating department documents to ensure integrity as needed. Executes the interrelated work flow of the department independently by: assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis; independently anticipating and offering assistance for moderately complex business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); independently contributing to the infrastructure of and maintaining databases and