Executive Administrative Assistant

Overview Join Reynolds Consumer Products…and Drive Your Career across a world of opportunities!

We currently have an opportunity for a Executive Administrative Assistant at our Corporate Headquarters in Lake Forest , IL . Responsibilities The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership, ensuring efficient management of daily priorities, strategic initiatives, and executive communications. This role serves as a trusted business partner to designated executives by managing complex calendars, coordinating meetings and travel, preparing executive communications and presentations, and handling highly confidential information with professionalism and discretion. The Executive Administrative Assistant proactively anticipates business needs, streamlines administrative processes, and enables executive leaders to focus on organizational priorities and business results.

You Will Have the Opportunity to Make Great Things Happen!

Provide comprehensive administrative support to designated executive leaders. Manage complex executive calendars, meetings, travel, and business priorities. Coordinate executive communications, presentations, reports, and correspondence. Prepare materials for executive meetings, Board presentations, and business reviews. Serve as a liaison between executive leadership and internal and external stakeholders. Coordinate special projects, events, and cross-functional initiatives. Manage confidential information with discretion and professionalism. Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.

Essential Duties

Manage complex executive calendars, scheduling meetings, appointments, and business priorities while resolving scheduling conflicts and optimizing executive availability. Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation. Prepare and submit executive expense reports and reconcile travel-related expenses. Prepare executive presentations, reports, meeting agendas, briefing materials, and supporting documentation. Coordinate Board of Directors materials, executive business reviews, leadership meetings, and other strategic presentations. Organize on-site and off-site executive meetings, leadership events, and business functions. Attend meetings as needed, capture meeting notes, document action items, and monitor follow-up activities. Screen phone calls, emails, and correspondence, ensuring timely communication and appropriate prioritization. Build effective working relationships with executive leadership, internal business partners, customers, vendors, and external stakeholders. Handle confidential business information with the highest level of integrity and discretion. Support executive-led projects by coordinating timelines, tracking deliverables, and facilitating communication across departments. Identify opportunities to improve administrative processes, communication, and executive workflows. Provide administrative support for additional business initiatives and special projects as assigned.

You Will Love It Here If…

You listen, learn, and evolve You thrive in a fast-paced environment You put safety first, always You are passionate about collaboration, teamwork, and achieving shared goals You believe in treating all people with respect, operating ethically, and growing a diverse, equitable, and inclusive workplace You are committed to improving our impact on local communities and creating positive experiences

Qualifications Education

High school diploma or equivalent.

5+ years of progressive executive administrative support experience supporting senior executives or C-suite leadership. Experience managing complex calendars, executive travel, and confidential communications. Experience