Facilities Assistant

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Join our dynamic EMEA team as Facilities Assistant , where you'll play a vital role in ensuring seamless office operations and exceptional workplace experiences. This hands-on position offers the opportunity to manage diverse facility services, coordinate with key vendors, and support internal and external events that bring our workspace to life. You'll be the go-to expert for conference room technology, office supplies, and archiving solutions, working across multiple service partnerships. If you thrive in a fast-paced environment and enjoy creating functional, well-organized workspaces, this role is for you.

Manage and coordinate conference room setups, ensuring all technical and logistical requirements are met for seamless meetings and events Oversee office maintenance activities and serve as the primary liaison for facility-related matters Partner with XEROX to manage printing solutions, troubleshoot equipment issues, and optimize document services Coordinate archiving operations with Iron Mountain, ensuring compliant document storage, retrieval, and disposal processes Plan and execute support for internal and external events, including preparation, dispatch, and storage of marketing materials and promotional stands Collaborate with RICOH to maintain audiovisual systems in conference rooms, ensuring optimal functionality and user experience Manage TV signal distribution and digital signage throughout the office environment Oversee office supplies procurement and purchase order management through vendors such as Lyreco and MarkIT, supplementing core services provided by Sodexo What We're Looking For Strong organizational and coordination skills with the ability to manage multiple vendor relationships simultaneously Proactive problem-solver who can anticipate needs and address facility challenges efficiently Excellent communication skills to liaise effectively with internal stakeholders and external service providers Technical aptitude to troubleshoot and coordinate audiovisual, printing, and IT-related office equipment Detail-oriented mindset with a commitment to maintaining high standards in office presentation and functionality Ability to work independently while collaborating seamlessly across teams and departments Flexibility and adaptability to respond to changing priorities and last-minute event requirements Service-oriented approach with a focus on creating positive workplace experiences for colleagues What You Can Expect From Us Competitive Rewards & Benefits   – Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program Flexible Work Environment   – Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access Career Development & Growth   – Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training Stability & Recognition   – 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies Inclusive & Supportive Culture   – Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives Global Perspective   – 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities Location: On-site –Warsaw, POL Job Tags: Hiring