Senior Analyst - Lease Admin

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.      TITLE SENIOR LEASE ANALYST     POSITION GOALS Ø  To deliver exceptional Lease Administration services to JLL clients Ø  To cross-check and verify abstracts and system data; Ø  To audit and review system reports and system data for accuracy Ø  To deliver relevant and accurate reporting to JLL clients     KEY CONTACTS Ø  Internal: Transaction Managers, Account managers, Transition Managers Ø  External: Clients and their teams       DUTIES & RESPONSIBILITIES Ø  A high degree of independence is required on a day to day basis Ø  Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate Ø  Primary duties and responsibilities include the following: -        Liase with internal and external parties to obtain appropriate lease documentation -        Manage document workflow to ensure team responsibilities are completed in a timely manner -        Generate monthly reporting package for client which includes critical date and portfolio summary reporting -        Complete an audit of works completed by JLL's Lease Administration teams -        Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system -        Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner -        Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing -        Obtain and review landlord invoices to ensure adherence to lease requirements -        Generate Accounts Payable reporting and prepare invoices for payment -        Perform Accounts Receivable reporting -        Generate Accounts Receivable reporting and communicate with client on outstanding payments -        Complete all duties with a focus on cost avoidance for our clients -        Obtain, track and report on Insurance and Security deposit matters (where applicable) -        Communicate with clients, landlords and tenants when required -        Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies -        Prepare monthly client invoices  (where applicable) -        Generate client aging reporting and liase with clients to ensure fee collection (where applicable) -        Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks -        Training of new staff members when required Best practices Ø  Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager – Lease Administration); Ø  Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager – Lease Administration);     EMPLOYEE SPECIFICATIONS Ø  University graduate (Commerce / Finance Background) or equivalent work experience in lease administration; Ø  A minimum of 3-5 years’ industry experience required either in the corporate environment, third party service provider or as a consultant; Ø  Strong attention to detail and