Events Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Reporting directly to the Senior Facilities Manager, the Events Coordinator will provide exceptional customer service to both internal & external customers. The right person will provide the first impression our visitors have of Clients events and therefore, they will need to be on the ball in any situation; providing a lasting and unique memorable experience that makes our customers feel welcome, comfortable and brings our Client brand to life. Additionally, this role will support workplace operations including mail and shipping duties, ensuring seamless daily operations across all touchpoints. This person will need to work collectively as a team and show a passionate understanding of our guests' needs and requirements, striving to exceed expectations wherever possible, in true Client fashion. Site responsibilities   Events, Meeting Rooms & all hospitality spaces must be presentable and ‘show ready’ at all times, whether set for use or reset as per the Audible design  Execute and plan all requests across all Events & Hospitality functions (including but not limited to Events, Meeting Room bookings, Guest Services, etc.) Follow processes correctly for all deliveries & catering Support workplace operations Adhere to local legislative and Client H&S protocols  Support catering as required, executing a high level of creative design where possible  Have a deep understanding of dietary allergens & intolerances, being able to use this knowledge if asked from employees/guests  Ensure vendor equipment is kept organised and is returned in the same condition as when it is delivered to Audible (where required) Back of house operations are maintained in a presentable & organised manner at all times (ie. storage spaces, lift spaces, pantry areas etc) Ensure furniture moves and resets are carried out as required, this involves a high demand of lifting & shifting heavy items, including equipment & furniture  Manage last minute/urgent requests in a timely manner and problem solve challenges as required  Execution of required tasks as per the Events requirements Ensuring maintenance issues are logged and ticketing system and escalated as appropriate Be proactive in communicating to the Team/Client and helping to find solutions when needed  Ensure hands on training is applied, particularly to ensure Audible property is cared for and maintained as much as possible (ie. furniture, equipment) Be a key player in the Audible ERT program, responding to emergencies on behalf of Audible and the Workplace Services team Ensure a high level of customer service is given by the whole team at all times  Flexible approach to demand and working hours (possibly involving evenings and weekends)    Key relationships   Work closely with the respective teams on a daily basis  Establish a solid relationship with the key stakeholders  Daily contact with potential and existing customers, it is vitally important that the right  impression of Audible is expressed at all times  Daily contact with Client employees at all levels, it is important that we offer the same high level of customer services to them as we do to all guests  Regular contact with external vendors Work closely with the Janitorial team on the ground, ensuring spaces are clean & tidy  #LI-WM1 Location: On-site –Amsterdam, NLD If this job description resonates with you, we encourage you to apply even if you don’t