Project Coordinator

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities. Reimagine What’s Possible  AIR PRODUCTS POSITION DESCRIPTION POSITION TITLE: Project Coordinator REPORTS TO: Korea Project Management Manager GROUP: Korea Project Delivery LOCATION: Seoul, Korea POSITION SUMMARY The Project Coordinator provides general administration needs for the project team and full supports to Project Manager. Depending on the size of project, the Project Coordinator may work across multiple projects or may be dedicated to a Class IV or Class V project working within a task force team. PRINCIPAL ACCOUNTABILITIES Accountability Description General Administration Supports Travel management for the project : arrange, co-ordinate and manage travel requirements including flights, accommodation, transfers, in accordance with corporate travel guidelines and within project budget. Travel Visa co-ordination : investigate visa requirements and arrange visas; monitor visa expiration and pro-actively arrange for renewals. Create Letters of Invitation as required for internal and external customers. Project Permit administration support Arrange and co-ordinate customer visits including meeting arrangements, conference room booking, catering, dinner, taxi transfers. Arrange internal project regular meetings on behalf of the Project Manager. Project coordination meetings with various internal stakeholders, meeting agendas and minutes handling. Project coordination meetings with various external stakeholders, third parties meeting agendas and minutes handling. Coordination meetings with Project consultants for Project permitting requirements etc. for documents, clearances, certificates, and approvals. Maintain Project Organization Charts and contact list. Assist team building initiatives and arrange Project celebrations and Project recognition items. Arrange system access as required, for example, Non-Person Accounts, MS365, LAN access. Undertake ad hoc and one-off clerical tasks for the project. General Project Supports Project setup forms (SAP, Open text, SPPID, SPMAT, SPI) Develop and maintained an alert system for upcoming administrative deadlines. i.e. L.L. meetings, risk workshops, project and other departmental reporting’s etc. including compilation if required. Coordinate for external and internal invoicing payment status (such as E-form, 5032 form etc.) Intercompany PO management support. Issue PR for miscellaneous items (such as site PPE/Site office stuff etc.). Material Reservation (for sampling/calibration gas) Coordinate Customs Declaration information for import goods (technical description, size, model, material, function…) Construction / Commissioning period: React to multiple "RUSH REQUESTS" (Mostly order requests would require immediate order placement, follow up on goods to arrive next day). Assist Project Manager in Successful closure of Project Project Manager Role Supports Project specific deliverables preparation/Coordination during Project definition, execution phase (Such as Project Execution Strategy, Project Risk Management, other execution plans etc.) Overall support for maintenance of organizational culture and project communication on behalf of Project director as entrusted with Project team. External communication/correspondences and project reporting’s on Project Director /Project Manager behalf as entrusted. Project specific policy development with coordination of stakeholders. Coordinate with construction for Temp Site facilities execution, contract award and concern internal and external stakeholder coordination to support