Accounts Payable, Spend Management Coordinator

Shape the Future of AI

At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially.

We're the only company offering three integrated solutions for frontier AI development:

• Enterprise Platform & Tools: Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale

• Frontier Data Labeling Service: Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models

• Expert Marketplace: Connecting AI teams with highly skilled annotators and domain experts for flexible scaling

• High-Impact Environment: We operate like an early-stage startup, focusing on impact over process. You'll take on expanded responsibilities quickly, with career growth directly tied to your contributions.

• Technical Excellence: Work at the cutting edge of AI development, collaborating with industry leaders and shaping the future of artificial intelligence.

• Innovation at Speed: We celebrate those who take ownership, move fast, and deliver impact. Our environment rewards high agency and rapid execution.

• Continuous Growth: Every role requires continuous learning and evolution. You'll be surrounded by curious minds solving complex problems at the frontier of AI.

• Clear Ownership: You'll know exactly what you're responsible for and have the autonomy to execute. We empower people to drive results through clear ownership and metrics.

Labelbox is looking for a detail-oriented Spend Management Coordinator to own the day-to-day management of our corporate spend program, including our Brex card platform, enforcement of the employee expense policy, and vendor/subscription tracking. This is an entry-level role, well suited to someone early in their finance or operations career who is organized and enjoys building clean, repeatable processes. You'll report directly to the Senior Accounting Manager and partner with employees across the company to keep spending accurate, compliant, and on budget.

Brex & card management

• Monitor card activity for unusual or out-of-policy transactions and follow up with cardholders directly.

• Maintain accurate records of who holds a card, their limits, and any changes over time.

• Review submitted expense reports for accuracy, completeness, and compliance with company expense policy.

• Flag policy violations, missing receipts, or miscategorized spend, and follow up with employees to resolve discrepancies.

• Help maintain and clarify expense policy documentation so employees have clear guidance.

• Monitor card transactions for cloud and compute-related spend (Anthropic, OpenAI, etc.) that fall outside our enterprise agreements, and help migrate them into sanctioned accounts.

Budget tracking & reporting

• Track department-level budgets against actual spend on a regular cadence.

• Build and maintain simple, clear reports summarizing spend trends, budget variances, and outstanding items for the Senior Accounting Manager and department stakeholders.

• Support month-end close by ensuring card and expense data is accurate and categorized correctly before it's handed off to