Business Administrator

Microsoft is a company where passionate  innovators come to collaborate, envision what can be, and take their careers further. This is a world of more possibilities, more innovation, more openness, and sky-is-the-limit thinking in a cloud-enabled world. Microsoft’s Vancouver site is home to engineering and product teams building for the age of AI. As the site grows, we are hiring a Business Support professional to keep our Vancouver location running smoothly — an onsite go-to who makes the office a great place to work and helps our teams do their best work. This position focuses on a site rather than an individual leader — space and facilities coordination, onsite team and onboarding support, events and morale, supplies and resources, and community/meeting-space scheduling. It does not provide calendar or scheduling support. Instead, it focuses on keeping the Vancouver site running. This role is best suited to a highly organized, detail-oriented administrator who enjoys being the dependable onsite presence, works well with partner teams (Real Estate & Facilities, Security, IT), and operates with discretion and a service mindset. Location and onsite expectation. This posting is for candidates located in the Vancouver, BC area. Because the role supports the site, it is an onsite position requiring a regular onsite presence at Microsoft’s Vancouver location minimum 3 days per week with 4-5 days preferred. We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

Site Operations and Space Management Maintain up-to-date team spaces and maps for the Vancouver site (office locations/desk assignments, conference rooms, seasonally transitional spaces, remote/location status), with guidance. Partner with managers across the organization, senior Business Support colleagues, and space planners to learn and execute site space processes. Support large-scale space requests (e.g. office restacks, moves) liaising between local teams and the space planner. Use space-utilization data to recommend changes in space assignments and identify future site space requirements; maintain accurate, detailed information in the space database. Serve as an onsite point of contact for site logistics, escalating to senior team members and partner teams (Real Estate & Facilities, Security, IT) as needed. Onsite Team and Employee Support Contribute to team experience activities and help maintain a positive, inclusive, well-connected onsite environment. Coordinate logistics and onboarding support for new employees, vendors, and interns at the site (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups); act as an essential onsite contact for questions and company information. Maintain and manage headcount-related activities in collaboration with Business Managers and/or Chief of Staff offices, including transfers, reporting, offboarding, and transactions within headcount tools. Collaborate with Global Talent Acquisition (GTA) to support recruitment and partner with hiring managers, under the guidance of senior colleagues as needed. Community and Meeting-Space Scheduling Manage community-space and conference-room calendars for the site as needed, ensuring shared rooms and spaces are booked, prepared, and available for onsite meetings and events. Ensure meeting settings are ready (e.g., booking rooms, assisting with audio-video and technical troubleshooting) for onsite gatherings. Learn to manage ambiguous situations with guidance from senior colleagues. Event Coordination and Morale Support planning, coordination, promotion, and execution of site events, morale activities, and team gatherings. Assist with determining event needs and outcomes; may own event itineraries; act as a point of contact for event changes. Address preparatory