Legal Affairs Administrative Assistant

Vulcan Materials Company is seeking a detail-oriented Legal Administrative Assistant with proven experience supporting a legal team in a fast-paced environment. This role is responsible for overseeing e-billing and financial workflows, administering contract lifecycle software, and supporting corporate compliance initiatives. The ideal candidate brings a blend of technical adaptability, exceptional communication skills, and sound judgment when managing confidential information. Essential Functions Support the Company’s Compliance Program. Assist with the preparation, maintenance, and enforcement of Company policies, prepare reports to senior management regarding the program, and prepare training materials based on Company policies. Candidates with appropriate experience or who demonstrate an aptitude for compliance work will have room to grow within this role. Manage E-Billing, Invoices & Financial Workflows. Oversee law firm and vendor invoice approval workflows using Enterprise Legal Management (ELM) platforms (e.g., Legal Tracker, SimpleLegal) and internal ERP systems (Oracle). Ensure accurate accounting codes, track spend analytics, and maintain timely payment processing. Manage Legal Contracts & Lifecycle Systems. Administer the department’s Contract Lifecycle Management (CLM) system for vendor, organizational, and subscription agreements. Assist with intake routing, digital metadata tagging, e-signature execution (e.g., DocuSign). Data Visualization & Executive Reporting. Prepare PowerPoint presentations, executive decks, and report graphics by analyzing and incorporating operational data from Excel. Manage Service of Process Procedure. Manage the service of process procedure on the Company’s behalf, including notifying the responsible internal attorneys and ensuring appropriate business units are apprised of litigation. Maintain Company Knowledge. Maintain a working knowledge of the Company, its operating divisions, its subsidiaries, its procedures, and key internal client contacts. Stay abreast of any changes in Legal Department procedures. Provide Administrative Support. Perform clerical tasks as needed. Organize calendars and schedules for the department. Process expense reports and manage meeting and travel arrangements.