Specialist – Regional Sourcing & Procurement

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:   The Specialist provides end-to-end sourcing and procurement support across JLL's APAC Sourcing & Procurement function — spanning strategic sourcing, RFx execution, vendor compliance, contract administration, vendor data management, and reporting for facilities management services across commercial and retail client portfolios. This role combines hands-on tender leadership with rigorous analytical and documentation support, acting as an extension of the onshore team across multiple markets and time zones.

Strategic Sourcing, Tender & RFx Management  ·        Lead and execute end-to-end tender/RFx processes (RFI, RFQ, RFP) through Jaggaer for FM service categories including cleaning, security, maintenance, MEF, waste management, and specialized trades·        Develop tender documentation including scope of works, specifications, evaluation criteria, and commercial terms·        Distribute tender documents to vendor lists and manage supplier communications using standard protocols·        Track vendor responses, chase submissions, and maintain response-rate dashboards·        Conduct market research and analysis — including desktop research, industry benchmarking, and market trend tracking — to inform sourcing strategies and supplier selection·        Compile vendor submissions into standardized comparison matrices, pricing summaries, and commercial recommendations·        Manage tender/RFx timelines, milestone tracking, and structured evaluation frameworks·        Coordinate tender briefings, site visits, and supplier Q&A sessions·        Support award communications and supplier debriefs with constructive feedback·        Support feasibility studies by compiling data inputs for financial modelling    Vendor Compliance & Risk Management ·        Manage vendor compliance programs including insurance, licensing, HSSE, modern slavery, and regulatory requirements across APAC markets·        Conduct annual vendor compliance audits, quarterly high-risk vendor reviews, and vendor profile completeness audits, flagging missing documentation or expired certifications·        Perform proactive monthly monitoring of insurances expiring within 3 months, chase renewals, and update systems (e.g. Corrigo)·        Verify Public & Product Liability coverage (minimum $20M) and Workers' Compensation compliance·        Manage labour hire licences, specialist trade licences, and industry certifications with centralized tracking·        Monitor Aravo questionnaire completion and HSSE documentation·        Conduct supplier due diligence including financial viability assessments, reference checks, and capability evaluations·        Maintain vendor risk scoring models and escalate critical compliance issues promptly·        Process vendor registration requests in Jaggaer and Aravo, coordinating with compliance teams·        Track vendor prequalification status and coordinate missing documentation collection    Vendor Onboarding, Data & Performance Management ·        Manage vendor onboarding during transitions and BAU operations, including Jaggaer setup, Aravo registration, and compliance documentation·        Create