HR Specialist - Post Offer/BC

Job Code- 11999 Job Title- HR Specialist - Post Offer/BC Solution Line- Talent Acquisition, People Organisation Position type- Full Time Work Location- Bangalore Working style- Hybrid GCF Level- C25 Shift Time- 5.30 PM to 2.30 AM IST People Manager role: No Required education and certifications critical for the role- Bachelor’s degree or equivalent years of industry experience. Required years of experience – 3+ years of experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar operational role. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed. Information about the business Aon is a leading global professional services firm providing a broad range of risk, retirement, and health solutions. Our colleagues provide clients in over 120 countries and sovereignties with advice and solutions that give them the clarity and confidence to make better decisions to protect and grow their business. General description of role: The Global Offer Management Specialist supports the global offer management process from offer acceptance through the employee’s start date. This role coordinates offer documentation, pre-hire requirements, background check activity, candidate communications, stakeholder follow-up, and system updates to help ensure a smooth, timely, and compliant onboarding experience for new hires and internal transfers. The Specialist works closely with Talent Acquisition, HR, hiring managers, and regional partners to maintain accurate data, resolve routine issues, and support consistent execution of global offer processes.

The colleague is responsible for: End-to-End Offer Process Management Support the offer lifecycle globally from offer acceptance through start date, ensuring required steps are completed accurately and on time. Prepare, review, and issue offer documentation using approved templates and regional guidance. Coordinate and track pre-hire activities, including background checks, work authorization, references, and other market-specific requirements. Monitor offer-related milestones and service-level expectations, following up with candidates and stakeholders as needed. Identify routine delays or data discrepancies, resolve where possible, and escalate more complex issues to the appropriate partner. Candidate Experience & Communication Serve as a key point of contact for candidates after offer acceptance, providing timely updates and clear guidance. Guide candidates through pre-employment requirements and onboarding tasks in a professional, supportive manner. Respond to routine candidate questions related to documentation, start dates, pre-hire requirements, and onboarding logistics. Ensure candidate communications are accurate, consistent, and aligned with the company’s employer brand. Stakeholder Coordination Partner with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness. Coordinate with local teams to support country-specific legal, compliance, documentation, and onboarding requirements. Provide regular status updates and flag potential risks or delays to collaborators throughout the pre-hire process. Support hiring managers by confirming start dates, tracking readiness achievements, and sharing relevant pre-start updates. Compliance, Data Integrity & Documentation Follow established offer and pre-hire processes in alignment with local labor requirements, internal policies, and data privacy standards. Maintain accurate candidate and offer data in HR systems, including ATS, HRIS, background screening platforms, and related tools. Prepare contracts,