Facilities Procurement Specialist II

Summary This position performs journey-level detail-oriented and analytical work requiring advanced data reporting skills. This position will also ensure timely, efficient, orderly and cost-effective repair and service of LMU Facilities and equipment through purchasing and contract negotiation.

Specific Accountabilities/Responsibilities 1.    Purchase items, services, materials, equipment and/or supplies as requested by and in support of all aspects of the Facilities Management department. Utilize enterprise procurement system in support of operational needs and streamline existing process and procedures. Communicate with vendors and transportation companies to ensure items, materials, equipment and/or supplies ordered are shipped and delivered by required dates. Expedite orders as needed. 2.    Seek out and develop long term relationships with suppliers to assist in the development of process improvement and JIT inventory replenishment in support of operational needs. 3.    Maintain proper vendor relations consistent with good business practices which are ethical and legal. 4.    Maintain procurement files and records in accordance with university policy/procedures, and industry best practices.  5.    Develop and investigate supply source and implement sourcing strategies to ensure adequate source of supply while balancing costs. Maintain communication to all suppliers to ensure good working relationships. Evaluate and document supplier performance as needed by FM leadership.  6.    Keeps informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services.   7.    Provide reports on spend data for financial and process improvement analysis and reporting.  8.    Keep informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services. 9.    Analyze situations accurately and adopt an effective course of action while being flexible. 10.    Ability to manage procurement aspects of a major capital building program including bid document preparation in consultation with various staff and consultants, bid award, execution and approval of construction, maintenance and supply contracts. 11.    Responsible for conducting RFPs, RFI (Request for Information), RFQ (Request for Qualifications) and summarizing results for presentation to stakeholders. 12.    Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications •    Typically a Bachelor’s Degree in Business, supply chain management or related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities needed to keep abreast of regulation/policy changes. •    Four years of related job experience in purchasing/buying. •    Experience with Workday Enterprise System is preferred. •    Demonstrated knowledge in the areas of principles and practices related to facilities contract, procurement and inventory control; source of supplies; equipment and services used in higher education consistent with industry best practices; policies. •    Facilities and Construction experience preferred. •    Ability to plan, organize, control, and process orders within the procurement team. •    Ability to work within the overall organization of the University and work with skilled and unskilled personnel and administrators. •    Must possess good oral and written communication skills and be able to follow oral and written instructions. Ability to express ideas effectively and