Administration Officer

Administration Officer Full-time State/Province: Queensland Business Group: DCS Legal Entity: AECOM Australia Pty Ltd Business Line: Transportation Work Location Model: Hybrid Operating Group: International Primary Location: AU - Cairns, QLD Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Provide end-to-end project administration support , partnering with Project Managers and project teams across project setup, reporting, documentation, invoicing and financial tracking to support successful project delivery. Coordinate office operations and facilities , including reception, office supplies, kitchen and facilities management, vehicle and equipment bookings, accommodation, and building compliance requirements. Support project financial administration , including invoice preparation, revenue tracking, subcontractor coordination, timesheet reconciliation and monitoring project financial performance. Coordinate meetings, events and stakeholder activities , including meeting room bookings, catering, industry events, team functions, agendas, minutes and visitor management. Deliver high-quality administrative and business support , including document preparation and formatting, tender submissions, marketing initiatives, compliance activities, IT coordination, and maintaining accurate organisational systems and records.

Highly organised and detail-oriented , with the ability to manage competing priorities, meet deadlines and maintain accuracy in a fast-paced environment. Proactive and solutions-focused , with the initiative to anticipate team needs, solve problems and follow through on tasks with minimal supervision. A confident and engaging communicator , with the ability to build positive relationships and work effectively with clients, project teams, suppliers and stakeholders at all levels. A collaborative team player , who enjoys supporting others, working across multidisciplinary teams and contributing to a positive and inclusive workplace culture. Adaptable and professional , with a strong commitment to quality, confidentiality, continuous learning and delivering exceptional service to internal and external stakeholders.

Purchase up to 6 weeks additional annual leave per year Flex public holidays – swap Easter or other holidays for ones that suit you better Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to