Mailroom Executive

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Summary We are seeking a detail-oriented and proactive Mailroom Executive to join our facilities management team. This role is responsible for managing all inbound and outbound mail operations, ensuring efficient and accurate distribution of correspondence, packages, and documents across the organization. The ideal candidate will demonstrate strong organizational skills, reliability, and a commitment to excellent service delivery.

Mail Operations Management Sort, process, and distribute all incoming mail, packages, and courier deliveries to appropriate departments and individuals in a timely manner Prepare and process outbound mail, including franking, weighing, packaging, and coordinating courier pickups Maintain accurate records of incoming and outgoing mail, parcels, and courier services Operate mailroom equipment including franking machines, printers, scanners, and packaging tools Administrative Support Manage relationships with postal services, courier companies, and delivery vendors Track and reconcile postage expenses and maintain budget awareness Handle special delivery requests and priority correspondence with appropriate urgency Maintain mailroom inventory including packaging materials, stationery, and supplies Security and Compliance Follow security protocols for handling sensitive or confidential mail Verify recipient information and obtain signatures for registered or special delivery items Report any suspicious packages or security concerns following established procedures Maintain clean and organized mailroom facilities in compliance with health and safety standards Customer Service Provide professional and courteous service to internal clients and external visitors Respond to inquiries regarding mail delivery status and tracking information Coordinate with building management and reception for seamless mail operations Assist with ad-hoc administrative tasks and special projects as needed Qualifications and Skills Required: High school diploma or equivalent qualification Previous experience in mailroom operations, logistics, or administrative support preferred Strong attention to detail and accuracy in handling correspondence Good organizational and time management skills Basic computer literacy including email and spreadsheet applications Physical ability to lift and move packages (up to 25kg) Reliable, punctual, and trustworthy with a professional demeanor Desired: Knowledge of postal regulations and courier services Experience with franking machines and mailroom management systems Understanding of data protection and confidentiality requirements Flexibility to adapt to changing priorities and workload demands Location: On-site –Bengaluru, KA Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its