Space Planner

Microsoft AI Experiences (AIX) builds the end-user AI experience at Microsoft, spanning Copilot, Search, Browser, Content, Commerce, and Monetization. AIX is roughly 7,000 people working from core hubs in Redmond, Mountain View, and New York City, engineering centers across India and China, and established teams in Vancouver, San Francisco, Barcelona, Cairo, and other locations. The organization moves quickly, re-teams often, and depends on physical space that keeps groups co-located and working shoulder to shoulder.     We are seeking an experienced Space Planner to own space and occupancy planning for AIX end to end. This is a standalone role inside AIX, not a position on a central real estate team. You will be the single point of accountability for the AIX workplace footprint and the primary relationship owner with Global Workplace Services (GWS), the team that provides real estate transaction expertise, portfolio strategy and planning, capital investment management, workplace strategy, and facility operations for Microsoft's corporate office portfolio globally. Your scope covers approximately 7,000 employees and contingent staff across AIX's core hubs and its retained non-core sites in North America, Europe, and Asia.     We are looking for an energetic, analytical, and highly accountable individual contributor to be the Space Planning Manager for AI Experiences, based in Mountain View, CA or Redmond, WA. You will partner directly with AIX leaders to understand where teams are heading and translate that into seat-level plans, neighborhood designs, and move sequencing. You will work alongside GWS portfolio planning managers, regional occupancy planners, and site space administrators to secure and defend the space AIX needs, reconcile the data behind allocation decisions, and keep our plans aligned with Microsoft's real estate strategy, workplace standards, and cost governance.     At Microsoft, our mission (to empower every person and every organization on the planet to achieve more) guides how we partner with customers to deliver trusted, impactful solutions. With a growth mindset culture, we innovate responsibly and measure success by shared progress with our people, teams, and customers. Join us to do meaningful work that changes the world and helps shape what’s next for everyone.

Own immediate and multi-year space and occupancy plans for AIX, translating headcount forecasts, reorganizations, hiring plans, and business priorities into seat-level allocation plans across the organization's global footprint.   Serve as the single point of contact between AIX leadership and Global Workplace Services, representing AIX requirements in portfolio planning cycles and translating GWS strategy, standards, and constraints back to AIX leaders in terms they can act on.   Establish and maintain a trusted source of truth for AIX headcount, seat allocation, and utilization; reconcile differences between organizational data, allocation models, and observed occupancy, and use that evidence to make the case for what AIX actually needs.   Design and maintain team neighborhoods and adjacency plans that keep engineering, product, design, research, and business teams co-located, and rework them as the organization changes shape.   Plan and execute moves, restacks, and consolidations across Redmond, Mountain View, New York City, and other AIX sites, including sequencing, stakeholder alignment, communications, and day-of coordination with occupancy planners and space administrators.   Build growth and flex capacity into every plan so the organization can absorb hiring, integrations, and frequent re-teaming without a full replan or a disruptive move.   Partner with AIX leadership on location strategy, including core hub concentration, minimum population thresholds for non-core offices, and recommendations to consolidate or wind down sites.   Define and secure specialty space