Senior Specialist- Payroll Operations

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Payroll cycle management End-to-end payroll processing for India & cluster entities, including monthly payroll runs, off-cycle payments, and arrears calculations. Manage payroll inputs as new joiner additions, separations, salary revisions, variable pay, and attendance-linked adjustments etc., within payroll cut-off timelines. Validate payroll output files, reconciliation reports, and net pay registers before disbursement; ensure 100% accuracy and SLA adherence. Own the payroll calendar for India and cluster countries; publish and communicate monthly cut-off dates, lock timelines, and disbursement schedules to all stakeholders. Oversee payroll variance analysis month-on-month; investigate and document root causes for headcount, cost, or gross-to-net deviations beyond threshold limits before sign-off. Serve as SME for payroll operations across cluster countries (e.g. Sri Lanka, Bangladesh); maintain working knowledge of local statutory deductions, tax regimes, and provident fund equivalents applicable in each jurisdiction. Finance, vendor & system coordination Coordinate with finance for payroll JV postings and with the payroll vendor for bank file submissions; liaise with HRIS/HRMS teams to ensure data integrity. Maintain accurate and timely updates in HR systems (Workday or equivalent), ensuring data integrity and confidentiality across all payroll-relevant employee records. Act as the primary escalation point for payroll vendors (e.g. greytHR) on processing errors, system outages, or SLA breaches; track and close issues within defined resolution timelines. Support payroll system upgrades, configuration changes, and UAT activities; validate payroll calculation logic post-change to confirm outputs aligned with policy and statutory requirements. Coordinate with in-country HR contacts and local payroll vendors for cluster entities; review payroll outputs for compliance with local employment laws before approving disbursement. Benefits & Allowance integration Coordinate with the benefits team to ensure correct payroll processing of benefits data including group insurance premiums, flexi salary components, and car lease deductions Overseeing accurate processing in the March payroll cycle to prevent under- or over-deduction while validation and processing investment declaration data, year-end proof of investment (POI) submissions by payroll vendor. Support annual compensation revision cycles (increments, promotions, ESOP/RSU taxation) by coordinating revised salary structures and ensuring correct perquisite tax treatment in payroll.   Compliance & Documentation Support adherence to Indian statutory requirements such as internal compliance standards. Maintain accurate documentation for audits, reporting, and governance reviews. Flag potential risks or inconsistencies to senior HR stakeholders Ensure accuracy of employee data in HRIS systems to support payroll, benefits, and compliance reporting. Support regulatory surveys, statutory filings, and data collection exercises under guidance. Maintain confidentiality and data security protocols when handling sensitive HR information. Process Adherence & Continuous Improvement Follow defined Payroll processes, SOPs, and controls to ensure operational consistency. Support implementation of updated HR policies, tools, and system changes. Help reduce manual dependencies through improved documentation