Document Control Specialist, Documents and Plans

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.   Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley. Job Description

THIS IS A REMOTE OPPORTUNITY WITH 10% TRAVEL TO SACRAMENTO OR OTHER CHSR LOCATIONS   Under the general direction of the Deputy Director, Project Controls, the Project Controls Specialist, Document and Plans provides the Project Controls Office (PCO) with specialized support for the PCO’s document control, annual plans, and baseline documentation management. This includes developing retention schedules, policies, procedures, and instructions to support audit trails, efficient operations, and lesson learned libraries. Furthermore, this position is responsible for the development, maintenance, and completion of strategic deliverables such as the Organization Management Plan, Federal Railroad Administration Annual Work Plan and  Program Management Plans.   Position Responsibilities

Determine and recommend the process and/or improvements required to successfully support the Program Management and Oversight branch

Develop and implement an internal audit program to track compliance to process

Develop and implement an internal auditing program to track compliance to process

Assist and ensure compliance support of the Authority’s ISO 9001:2015 certification, audits, and re-certifications

Operate effectively within a large, complex organization to accomplish goals

Research, review, and analyze the effectiveness and efficiency of existing processes and develop strategies for enhancing or further leveraging these processes

Develop and implement a program to assess compliance with the Authority Document Control policies and procedures, participating in review of existing procedures and making proper recommendations/adjustments, where needed

Review existing structures, suggest improvements and support branch managers in document control

Provide document control support for deliverables developed by the Branch (OMP, FRA Work Plan, PMP)

Develop effective training and ensure delivery of the DCS training to end-users

Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public  Other duties as assigned  Basic Job Requirements

Accredited four (4) year degree or global equivalent in business administration or a similar, relevant discipline and twelve (12) years of work experience Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors   Job related technical knowledge necessary to complete the job   Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines   Ability to attend to detail and work in a time-conscious and time-effective manner    Other Job Requirements

Three (3) or more years’ experience in document controls for large, complex construction projects or programs Experience contributing to the development, design, implementation, and operation of document control or similar systems for large,