Back-Up Admin Coordinator

Why choose us? Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary The Backup Administrative Coordinator provides support for all store administrative functions and serves as the primary coverage resource for the Administrative Coordinator during absences, vacations, and staffing gaps. This position assists with payroll administration, timekeeping, hiring and onboarding processes, record management, training coordination, scheduling support, and general office operations while maintaining confidentiality, accuracy, and compliance with company policies and procedures. Key Responsibilities Administrative Support

Provide administrative support to store leadership and department managers. Maintain organized personnel, payroll, training, and operational records. Prepare reports, correspondence, forms, and other administrative documents. Monitor administrative deadlines and ensure timely completion of required tasks. Assist with office organization, filing systems, and document retention practices. Maintain confidentiality of employee and company information. Payroll & Timekeeping

Assist with payroll processing and timekeeping administration. Review time records and identify missing punches, scheduling discrepancies, and payroll exceptions. Support payroll corrections and ensure accurate employee wage records. Maintain payroll documentation in accordance with company requirements. Respond to associate payroll questions and concerns. Human Resources & Hiring Support

Assist with recruiting, interviewing coordination, and hiring activities. Support onboarding and orientation programs for new associates. Maintain employee personnel files and employment documentation. Coordinate training records and compliance tracking. Assist with communication of company policies, benefits information, and employment resources. Scheduling & Reporting

Support labor scheduling and workforce administration processes. Prepare operational, labor, staffing, payroll, and training reports. Track completion of required training and compliance activities. Assist managers with workforce planning and scheduling documentation. Ensure reporting accuracy and timely distribution of required information. Associate & Customer Support

Serve as a professional point of contact for associates, customers, vendors, and visitors. Assist associates with administrative requests and employment-related inquiries. Direct questions and concerns to the appropriate department or leadership team member. Support a positive and professional workplace environment. Provide excellent customer service in all interactions. Compliance & Record Management

Ensure compliance with company policies, procedures, and recordkeeping requirements. Maintain accurate and secure personnel, payroll, and training records. Assist with audits, inspections, and compliance reviews. Verify administrative documentation is complete and properly maintained. Support adherence to legal and regulatory requirements related to employment records. Leadership Coverage

Assume Administrative Coordinator responsibilities when assigned. Manage critical administrative tasks during leadership absences. Support store leadership with administrative priorities and special projects. Communicate effectively regarding deadlines, compliance requirements, and staffing needs. Assist with implementation of company initiatives and