International Security Program Coordinator

International Security Program Coordinator Full-time Work Format: Hybrid Harvard Job Function: General Administration Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 054 Department: Belfer Center for Science and International Affairs FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Kennedy School? The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description The Belfer Center for Science and International Affairs is the hub of Harvard Kennedy School's research, teaching, and training in international security and diplomacy, environmental and resource issues, and science and technology policy. The Belfer Center was named a “Center of Excellence”¿by the University of Pennsylvania’s Think Tanks and Civil Societies Program in 2021 – the last year of its ranking program – in recognition of the Center’s six consecutive years as the world’s #1 university-affiliated think tank. The Center has a dual mission: (1) to provide leadership in advancing policy-relevant knowledge about the most important challenges of international security and other critical issues where science, technology, environmental policy, and international affairs intersect; and (2) to prepare future generations of leaders for these arenas. The Belfer Center’s International Security Program has an immediate opening for a Fellowship Coordinator who will play a pivotal role in facilitating the fellowship portfolio for both the International Security and Ernest May Fellowship programs. This position will have a lead role in handling all aspects of the fellowship process, organizing programming for and direct support to all International Security and Ernest May fellows, and serving as a primary resource on fellowships for this cohort. The coordinator will perform various administrative and managerial duties to support the project’s principal investigators, staff, and fellows. Located in the Belfer Center for Science and International Affairs at Harvard’s Kennedy School of Government, the International Security Program addresses the most important challenges to U.S. national security and international security and trains the next generation of scholars in this field. A cover letter is required for this position. Job-Specific Responsibilities: Reporting to the ISP Director, the program coordinator will perform the following duties. Administrative Support Act as the primary point of contact and information resource for students, staff, faculty, prospective fellows, current fellows, and the public regarding ISP administrative and program-related matters. Maintain and update information management systems, including the use of Salesforce. Oversee accounts and budgets for the program, working with the faculty director and finance team. Manage staff travel and process reimbursements in a timely manner using Harvard financial systems. Coordinate and provide general project office support, including arranging supply and repair requests for ISP offices and overseeing space usage. Program Coordination/Delivery Facilitate the planning, organization, and execution of ISP programming, including seminars, conferences, workshops, panel