Office Manager

Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

This position works out of our Egypt location in the Established Pharmaceuticals division. Divisional Information Established Pharmaceuticals We are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.   What You’ll Work On Office & Administrative Management Oversee daily office operations to maintain an efficient and productive workplace. Lead and develop the administrative team, aligning priorities, objectives, and performance. Coordinate company events, meetings, training sessions & employee engagement activities. Maintain accurate business records, organizational data and related documentation. Ensure effective record management and compliance with company policies. Executive & Leadership Support Provide administrative and operational support to the Africa Head, Egypt Country Manager, and Leadership Team. Manage calendars, meetings, travel arrangements, and business logistics. Coordinate leadership meetings, including agenda, minutes, and follow-up actions. Serve as a key liaison between leadership, employees, and external stakeholders. Procurement & Vendor Management Manage procurement activities to ensure timely delivery of goods and services. Partner with Regional Procurement on supplier selection, negotiations, and vendor performance management. Build and maintain strong relationships with vendors and service providers. Support contract administration, renewals, and compliance requirements. Collaborate with Finance to ensure timely invoice processing and payment resolution. Drive cost optimization and operational efficiency initiatives. Fleet Management Manage the company vehicle fleet, including procurement, insurance, maintenance. Ensure compliance with company vehicle policies and eligibility requirements. Coordinate vehicle replacements, maintenance schedules, and repair activities. Maintain strong relationships with suppliers, dealerships, leasing companies, and insurance providers. Monitor fleet costs and identify opportunities to improve utilization and reduce expenses. Ensure employee safety by maintaining vehicles in good condition and complying with safety standards. Compliance & Continuous Improvement Ensure adherence to Abbott's policies, procedures, and compliance requirements. Maintain effective controls, governance, and operational compliance across procurement, fleet, and administrative processes. Support digital transformation initiatives and drive continuous process improvement projects. Prepare operational reports, analyze performance metrics, and provide actionable recommendations to leadership for informed decision-making.

7+ years of experience in Office Management, Administration, Fleet Management and/or Procurement Proven experience managing vendors, contracts, and administrative operations. Experience supporting senior leadership teams.

Experience in pharmaceutical, healthcare, FMCG, or multinational environments Strong communication and interpersonal skills. Excellent organizational and multitasking abilities.