Financial/Operations Administrator - Shreveport, LA

Position Summary: This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy.   The internal job title for this position is:  Administrator-Ops What You Will Do Essential Duties & Responsibilities: Completes appropriate documentation and paperwork Generates and distributes monthly/weekly reports within department leadership team Initiate AFE's as needed Conducts research and compiles statistical reports Create and maintain database and spreadsheet files, as required. Enter and code invoices into PAWS2 System Setup new vendors as required Enter and code expense reports Formulate cost estimates as requested. Assist in tracking the area personnel training Update weekly, monthly, and annual budget reports with periodic operations reporting numbers Keeps lines of communication open between other company personnel. Schedule appointments and assist with coordination of departmental meetings (conference calls) Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records Creates a positive and professional office atmosphere Compose routine and non-routine correspondence Handle special projects and provide assistance in other areas as needed Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc… as needed Tracks requisitions/purchase orders Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process Maintain and assist with monthly financial forecasting of projects, labor, and operational costs Other duties as assigned. What You Need Education and/or Experience: High School degree and two years of office, clerical and data analysis experience or equivalent combination of these requirements Follows company policies, practices, and regulatory requirements Supervisory Responsibilities: None Travel: As needed for Inventory Audits, Annual Financial Review, and Division Training Meetings Qualifications: Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint – including ability to build data analysis spreadsheets) Good verbal and written communication skills. Advanced math skills (addition, subtraction, decimals, etc.) Strong analytical skills Ability to organize and prioritize daily work and maintain strict confidentiality Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors Must be customer (internal and external) oriented Must apply common sense to carry out day-to-day duties Preferred education, experience, certifications, competencies, skills and abilities: Technical, Associate’s or higher Certificate/Degree in Business or related field Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

The work environment characteristics described here are