Facilities Manager

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Reporting to:   Asset Manager (client side), Account Director (JLL)     Key Stakeholders:  Property owners, Tenants, Contractors, Asset Management Team     Client:   Challenger (and Lederer)     Portfolio:  Multi-site Commercial Properties     Properties:   ABS House    82 Northbourne    6 Chan Street   14 Childers Street   Garema Court     Team:   Senior Facilities Management Team     Duties & Responsibilities:   1. Safety and Compliance Management:   Develop, implement, and maintain a comprehensive safety and compliance program across all portfolio properties   Conduct regular risk assessments and implement mitigation strategies   Ensure all staff and contractors are properly trained in safety protocols   Oversee emergency preparedness and response procedures   Maintain strict adherence to all relevant healthcare facility regulations, building codes, and company policies   Ensure compliance with healthcare-specific requirements including infection control standards where applicable   Coordinate and maintain statutory compliance testing and certifications   2. Security Management:   Work closely with security contractors to develop and implement security protocols appropriate for healthcare facilities   Implement and oversee security measures specific to the unique needs of each property   Regularly review and update security measures to address evolving challenges   Respond promptly to safety events, following relevant safety escalation protocols   Coordinate with local emergency services as required   Ensure access control systems are properly maintained and monitored   3. Incident Reporting:   Adhere strictly to JLL's incident reporting procedures for all property and public liability related incidents   Ensure timely and accurate reporting of all incidents as per JLL guidelines   Maintain detailed records of all incidents and follow-up actions   Analyze incident patterns to inform preventative strategies   Provide regular briefings to senior management on significant incidents and mitigation efforts   4. Contractor Management:   Oversee and manage all service contractors (e.g., cleaners, landscapers, HVAC, fire, security, medical equipment maintenance)   Establish and monitor contractor KPIs, ensuring high-quality service delivery   Ensure all contractors meet Cm3 prequalification requirements   Regularly review contractor performance and address any issues promptly   Manage contractor inductions and site-specific safety briefings   Coordinate contractor activities to minimize disruption to healthcare operations   5. Budget Management:   Manage operating budgets, including forecasting and cost control measures   Oversee capital expenditure (CAPEX) budgets in line with agreed KPIs   Manage recoverable maintenance expenditure   Prepare annual budgets for maintenance and operations   Report regularly on performance against budget/forecast throughout the year   Ensure expenses are managed within budget constraints   Identify cost-saving opportunities without compromising service quality   6. Financial Controls and Processes:   Implement and maintain rigorous financial controls   Ensure all work orders are accompanied by corresponding purchase orders   Oversee Accounts Payable processes related to facilities operations   Review and approve invoices for accuracy and adherence to contract terms